Administrative Assistant, Insurance Solutions

Blue Owl Capital Holdings LLC; New York (NY); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Healthcare FSA/Dependent Care FSA

Short Term Disability

Long Term Disability

Family Planning Support

Paid Time Off

Leave of Absences

Job summary

Blue Owl Capital Holdings LLC is seeking a highly organized Administrative Assistant to support the Insurance Solutions team in New York. The role focuses on coordinating complex schedules, travel planning, material prep for engagements, and acting as a key contact for internal and external stakeholders.

The ideal candidate has prior financial services admin experience, strong MS Office and Outlook skills, familiarity with CRM systems and event platforms, and the ability to manage multiple

Qualifications

• Prior administrative experience within financial services preferred.
• Advanced proficiency in Microsoft Outlook and Microsoft Office.
• Familiarity with CRM systems and event management platforms.
• Proven experience coordinating extensive international travel.
• Leverage AI as a tool to drive efficiency.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage competing priorities with professionalism and discretion.
• Proactive, dependable, and capable of working independently.

Responsibilities

• Coordinate complex scheduling and partner with executives, clients, prospects, and internal teams.
• Prepare and organize materials for external client engagements and events.
• Arrange domestic and international travel and support expense reporting.
• Maintain and update CRM contact records and generate reports as needed.
• Collaborate with the broader administrative team on firmwide initiatives.
• Support special projects and ad hoc requests as required.

Skills

Administrative experience

Microsoft Outlook

Microsoft Office

Organizational skills

Attention to detail

Priorities management

Independent worker

Collaborative mindset

Discretion

Tools

CRM systems

Event management platforms

AI tools for efficiency

Job description

Blue Owl (NYSE: OWL) is a leading asset manager that is redefining alternatives®. With $330 billion in assets under management as of September 30, 2026, we invest across three multi-strategy platforms: Credit, Real Assets and GP Strategic Capital. Anchored by a strong permanent capital base, we provide businesses with private capital solutions to drive long-term growth and offer institutional investors, individual investors, and insurance companies differentiated alternative investment opportunities that aim to deliver strong performance, risk-adjusted returns, and capital preservation.

Together with approximately 1,430 experienced professionals globally, Blue Owl brings the vision and discipline to create the exceptional. To learn more, visit www.blueowl.com

This role is in office Monday to Thursday.

We are seeking a highly organized, proactive, and professional Administrative Assistant to support our Insurance Solutions team. This individual will play a critical role in ensuring the efficient operation of the team by providing administrative support, coordinating complex schedules, managing travel and expenses, and serving as a key point of contact for internal and external stakeholders. The successful candidates will operate as trusted partners to the business, demonstrating sound judgment, attention to detail, and the ability to manage priorities in a fast-moving, institutional environment.

Responsibilities:

• Coordinate complex scheduling and partnering closely with executives, clients, prospects, and internal administrative teams to ensure efficiency and accuracy
• Prepare and organize materials for external client and prospect engagements
• Arrange domestic and international travel and support related expense reporting processes
• Maintain and update contact records within CRM systems and generate reports as needed
• Collaborate with the broader administrative team to support firmwide initiatives and evolving business needs
• Provide support on special projects and ad hoc requests as required

Qualifications:

• Prior administrative experience within financial services preferred
• Advanced proficiency in Microsoft Outlook and Microsoft Office
• Familiarity with CRM systems and event management platforms a plus
• Proven experience coordinating extensive international travel
• Leverage AI as a tool to drive efficiency
• Strong organizational skills with exceptional attention to detail
• Ability to manage competing priorities with professionalism and discretion
• Proactive, dependable, and capable of working independently
• Collaborative mindset with a strong sense of ownership and accountability

The base annual salary range for this New York-based position will be $85,000 to $105,000. Actual salary offered will be based on the candidate’s skill, experience, and qualification for the role. Employees may be eligible for a discretionary bonus, based on factors such as individual and team performance.

This role is classified as non-exempt and is eligible for overtime pay in accordance with applicable federal, state, and local laws.

Benefits for this role include Health, Dental and Vision insurance, 401(k), Healthcare and Dependent Care Flexible Spending Account, Short Term Disability insurance, Long Term Disability Insurance, Family Planning Support, Paid Time Off, and Leave of Absences. All such benefits are subject to the terms/conditions of the Company’s benefits plans and policies.

Blue Owl is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.

Blue Owl (NYSE: OWL) is a leading asset manager that is redefining alternatives®. With $330 billion in assets under management as of September 30, 2026, we invest across three multi-strategy platforms: Credit, Real Assets and GP Strategic Capital. Anchored by a strong permanent capital base, we provide businesses with private capital solutions to drive long-term growth and offer institutional investors, individual investors, and insurance companies differentiated alternative investment opportunities that aim to deliver strong performance, risk-adjusted returns, and capital preservation. Together with approximately 1,430 experienced professionals globally, Blue Owl brings the vision and discipline to create the exceptional. To learn more, visit www.blueowl.com