Senior Administrative Assistant — Plant Leadership Support, Santa Ana

Eaton; Santa Ana (CA); Presencial; USD 65 000 - 95 000; Tempo integral

Resumo da oferta

Eaton’s Electrical Sector is seeking a Senior Administrative Assistant to support the Plant Manager and site leadership in Santa Ana, CA. The role requires organizing daily operations, coordinating communications, and maintaining records while handling liaising with employees, customers, vendors, and visitors.

The position offers responsibilities across event planning, onboarding coordination, mail handling, and site communications on SharePoint and Viva Engage.

Qualificações

• High School diploma or GED from an accredited institution
• Minimum of 3 years of administrative, executive support, office coordination, or related working experience
• Eaton will not sponsor immigration for this position and locality constraint applies within 50 miles of work location

Responsabilidades

• Provide direct administrative support to the Plant Manager and site leadership team.
• Oversee day-to-day office administration and maintain organized filing and recordkeeping systems.
• Manage conference rooms, common areas, office supplies, and administrative resources.
• Coordinate visitor registration, plant tours, customer visits, and leadership visits in partnership with site departments.
• Ensure efficient handling of incoming and outgoing mail, deliveries, and site correspondence.
• Maintain site directories, organizational charts, distribution lists, and shared calendars.
• Create and distribute plant communications, announcements, newsletters, and leadership updates.
• Maintain site communication platforms such as SharePoint, Viva Engage, AppSpace, digital boards, and employee engagement channels.
• Support employee events, recognition programs, town halls, celebrations, and community involvement activities.
• Assist with communication planning and execution for plant-wide initiatives.
• Partner with HR to coordinate onboarding logistics for new hires, including orientation scheduling and workspace readiness.
• Assist employees with administrative inquiries and direct requests to appropriate departments.
• Support training sessions, employee meetings, and workforce engagement initiatives.
• Develop and maintain standard work procedures related to administrative and office operations.
• Support special projects and additional duties as assigned by the Plant Manager.

Conhecimentos

Secretarial skills

Plan and coordinate

Independent work

Matrix environment

Formação académica

High School diploma or GED

Associates or Bachelors preferred

Ferramentas

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Viva Engage

Descrição da oferta de emprego

Eaton’s Electrical Sector is seeking a Senior Administrative Assistant to support the Plant Manager and site leadership in Santa Ana, CA. The role requires organizing daily operations, coordinating communications, and maintaining records while handling liaising with employees, customers, vendors, and visitors.

The position offers responsibilities across event planning, onboarding coordination, mail handling, and site communications on SharePoint and Viva Engage.