Senior Administrative Assistant, Parish Operations

Holy-Family-Catholic-Church; Orlando (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Holy Family Catholic Church in Orlando is seeking an Administrative Assistant III to provide advanced clerical support to parish staff. The role involves coordinating calendars, preparing documents, and managing office processes across multiple departments.

Requires strong organizational skills and discretion in handling confidential information. Applicants should have a high school diploma or equivalent and at least six years of progressively responsible office experience, plus proficiency in

Qualifications

• Requires high school diploma or equivalent and six+ years of progressively responsible experience in an office/administrative environment.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) is required.

Responsibilities

• Coordinates and manages calendars, meetings, and appointments for parish leadership and staff.
• Prepares, edits, and formats correspondence, reports, presentations, and other documents.
• Coordinates meetings, including scheduling, materials preparation, and logistical arrangements.
• Responds to internal and external inquiries in a timely, accurate, and professional manner, using sound judgment.
• Maintains organized filing systems and records according to procedures.
• Coordinates administrative processes and assists in maintaining efficient office operations.
• Opens, prioritizes, and routes correspondence and communications appropriately.
• Assists in coordinating activities of other clerical staff or volunteers as assigned.
• Keeps information confidential and exercises discretion in all areas of responsibility.
• Communicates professionally with staff, volunteers, parishioners, and diocesan offices.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Independent work

Written communication

Verbal communication

Discretion

multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Holy Family Catholic Church in Orlando is seeking an Administrative Assistant III to provide advanced clerical support to parish staff. The role involves coordinating calendars, preparing documents, and managing office processes across multiple departments.

Requires strong organizational skills and discretion in handling confidential information. Applicants should have a high school diploma or equivalent and at least six years of progressively responsible office experience, plus proficiency in