Senior Administrative Assistant — Multi-Department Support

Jewish Federation of Cincinnati; Cincinnati (OH); On-site; USD 40,000 - 43,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

401(k) with match

Paid time off

Mayerson JCC Fitness Center membership

Employee wellness program

Job summary

The Jewish Federation of Cincinnati seeks a Senior Administrative Assistant to provide comprehensive in-office support for the Accounting and Finance Manager and SBS department staff. This full-time role handles confidential material, light accounting, invoicing, vendor management, and meeting planning in a fast-paced environment.

The ideal candidate is experienced, highly organized, with strong communication skills, discretion, and the ability to multitask and prioritize in a collaborative team

Qualifications

• Strong office and project management experience.
• Excellent written and verbal communication.
• Commitment to confidentiality and ethics.
• Highly organized with attention to detail.
• Ability to multitask in a fast-paced environment.
• Willingness to occasionally work extra hours.
• Experience in customer service.

Responsibilities

• Provide primary administrative support to leadership and staff.
• Handle light accounting: billing and deposits.
• Create and mail monthly invoices.
• Maintain vendor records in Bill.com and databases.
• Perform monthly reconciliations.
• Coordinate events, retreats, and meeting logistics.
• Answer calls, greet visitors, and manage correspondence.
• Arrange travel and run errands.
• Support with mailings and acknowledgments.
• Purchase office supplies and manage storage.

Skills

Office and project management

Communication skills

Confidentiality

Organizational skills

Customer service

Multitasking

Teamwork

Education

High school diploma or GED

3+ years admin support

Tools

Microsoft Office

QuickBooks

Blackbaud Financial Edge

Job description

The Jewish Federation of Cincinnati seeks a Senior Administrative Assistant to provide comprehensive in-office support for the Accounting and Finance Manager and SBS department staff. This full-time role handles confidential material, light accounting, invoicing, vendor management, and meeting planning in a fast-paced environment.

The ideal candidate is experienced, highly organized, with strong communication skills, discretion, and the ability to multitask and prioritize in a collaborative team