Administrative Assistant Sr - Vascular Surgery

The Medical College of Wisconsin, Inc.; United States; On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Healthcare coverage

Flexible Spending options

Paid vacation and holidays

Tuition reimbursement

Paid parental leave

Employee & Family Assistance Program

Job summary

The Medical College of Wisconsin, Inc. is seeking an experienced administrative professional to perform routine and advanced duties, leveraging policies and procedures.

Under general direction, you will coordinate projects, manage correspondence (including confidential material), schedule meetings, travel, and prepare reports while supervising clerical functions. Candidates typically have a high school diploma and at least five years of experience; proficiency with office software and strong

Qualifications

• High school diploma required.
• Minimum 5 years of administrative experience.
• Experience with budget preparation and financial processes a plus.

Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence, including confidential information.
• Use complex computer applications to develop macros and templates.
• Proofread and format documents to ensure accuracy.
• Screen calls and visitors; resolve complex inquiries.
• Coordinate schedules, meetings, and travel itineraries.
• Prepare reports from multiple sources.
• Assist in budget preparation and monitor expenditures.
• Process payments, requisitions, and invoices.
• Distribute mail and organize filing systems.

Skills

Computers

Clerical procedures

Customer service

Collaboration

Information management

Organization

Time management

Interpersonal skills

Communication

Problem solving

Education

High school diploma

Job description

Summary

Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Primary Responsibilities

Anticipate and initiate action regarding administrative functions while coordinating and leading projects. Compose correspondence as needed, which may contain confidential information. Use complex functions of a variety of computer applications and software packages to develop macros and templates Proofread and format documents to ensure accuracy Screen telephone calls and visitors to resolve complex inquiries. Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements. Compile data and information from multiple sources to prepare reports. Assist in budget preparation and monitoring expenditures. Process payment requests, requisitions, and invoices. Distribute mail and organize filing systems accurately maintaining records.

Knowledge – Skills – Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem solving skills.

Qualifications

Appropriate experience may be substituted on equivalent basis. Minimum Required Education: High school diploma Minimum Required Experience: 5 years of experience #LI-SN1

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

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Classification FLSA Status

Non-Exempt FLSA Test Administrative

Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition Reimbursement Paid Parental Leave Employee & Family Assistance Program (EFAP) Pet Insurance On campus Fitness Facility, offering onsite classes Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. For a brief overview of our benefits see: Benefits Overview For a full list of positions see: MCW Careers

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

About Us

Together, we can build a healthier world. A student, an educator, a scientist and a community leader — alone, they can do many things. Together, the question isn’t what they can do, but what can’t they. The Medical College of Wisconsin (MCW) brings together the most inquisitive, passionate minds in science, medicine, education and community engagement to tackle today’s toughest challenges in health and society. Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine. Medical College of Wisconsin The tireless pursuit of knowledge and the power of academic medicine is at the core of everything we do at MCW. Bringing together the world’s top scientists and clinicians, inspired students and invested communities, we are driven to solve the most complex challenges in health and society. With around 1,600 full-time and part-time faculty and approximately 3,500 full-time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life-changing discovery.