Senior Administrative Assistant II- Psychology

UT Southwestern; Dallas (TX); Hybrid; USD 52,000 - 66,000; Full time

Benefits offered by this job

PTO

Paid holidays

Tuition reimbursement

On-site childcare

Wellness programs

Job summary

UT Southwestern in Dallas is seeking a Senior Administrative Assistant II—Psychology to support a busy department. You will manage records, budgets, and reports, coordinate meetings and travel, handle purchasing, and act as a liaison with other departments.

The role offers a hybrid work arrangement after training, with on-site presence in the Empire Plaza office. Candidate should have a high school diploma and at least four years of related experience; prior budgeting and confidential data

Qualifications

• Requires 4 years of related work experience, or higher education in lieu of experience.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information daily.
• Proficient in using computers and standard office equipment.
• Experience with budgets and purchasing processes preferred.

Responsibilities

• Provides moderately complex administrative support for the department.
• Prepares and maintains records, reports, budgets, and charts.
• Coordinates meetings, travel, conferences, and departmental activities.
• Manages purchasing processes and vendor selection.
• Acts as liaison with other departments and agencies.
• Ensures compliance with institutional policies and document retention guidelines.
• Performs other duties as assigned.

Skills

Computer literacy

Budget management

Planning and organization

Policy compliance

Confidential information handling

Education

High school diploma or equivalent

Job description

Senior Administrative Assistant II- Psychology

parental leave, paid time off, paid holidays, tuition reimbursement

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under general direction to manage moderately complex administrative and business functions. Key responsibilities include preparing and maintaining records, reports, budgets, charts, and fiscal and personnel documents; coordinating meetings, travel, conferences, and departmental activities; managing purchasing processes and personnel transactions; and serving as a departmental liaison. Additional duties include organizing office procedures, monitoring priorities and deadlines, ensuring compliance with document retention guidelines, providing reception coverage, and assisting with other administrative needs as assigned.

Location:

Empire Plaza, 1440 Empire Central Dr., Dallas, TX 75247

Schedule:

Monday-Friday | 8:00 a.m.-5:00 p.m.

Work Arrangement:

Hybrid after the training period, with a combination of on-site and remote workdays each week.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  High School Graduate or equivalent.
  
• Experience
  4 years Related work experience or
  May consider higher completed education in lieu of experience.

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

• Work requires knowledge of computers, office equipment, and other administrative tasks.
• Work requires ability to monitor and maintain budget.
• Work requires ability to plan and organize work in logical and efficient manner.
• Work requires ability to ensure adherence to all policies and procedures of university, such as, salary guidelines, accounting regulations, and internal controls policy.
• Work requires ability to work with confidential information on daily basis.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Working Conditions

• Office Setting

Salary Information

Salary is commensurate with education, skills, and relevant experience.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.