Senior Administrative Assistant II- Pediatric Emergency Medicine

UT Southwestern Medical Center; Dallas (TX); Hybrid; USD 42.000 - 60.000; Vollzeit

Benefits dieser Stelle

Medical benefits

Paid Time Off

Parental Leave

Retirement plan

Tuition Reimbursement

Zusammenfassung

UT Southwestern Medical Center in Dallas, TX, is seeking an Administrative/Clerical professional to join a 40-faculty division. You will manage complex schedules, prepare reports, and support budgeting processes using Excel and the division’s scheduling platform QGenda.

The role offers hybrid work after training, with 3 days onsite and 2 days remote per week, and a comprehensive benefits package. Education and experience requirements apply as listed.

Qualifikationen

• High School diploma or equivalent required.
• 4 years related work experience or higher education in lieu of experience.
• Proficiency in Excel and scheduling software (QGenda) is required.

Aufgaben

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Acts as department liaison with other departments and agencies.

Kenntnisse

Excel

Scheduling

Budget monitoring

Ausbildung

High School Diploma or equivalent

Tools

QGenda

Jobbeschreibung

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

Job Summary

Works under general direction to assist with the management of moderately complex administrative and/or business functions for a department, division, or unit. Responsibilities include creating and maintaining complex clinical schedules for a 40-faculty division. Requires proficiency in Excel and the willingness and ability to learn new software, including the division’s scheduling platform, QGenda.

Location

Children's Medical Center (Bright Building): 5060 Southwestern Medical Ave., Suite E2100, Dallas, TX 75235

Schedule

Monday–Friday, 8:00 a.m.–5:00 p.m.

Work Arrangement

Hybrid after the training period, with 3 days onsite and 2 days remote per week.

Benefits

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

• Education High School Graduate or equivalent.
• Experience 4 years Related work experience or May consider higher completed education in lieu of experience.

Job Duties

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Knowledge, Skills And Abilities

• Work requires knowledge of computers, office equipment, and other administrative tasks.
• Work requires ability to monitor and maintain budget.
• Work requires ability to plan and organize work in logical and efficient manner.
• Work requires ability to ensure adherence to all policies and procedures of university, such as, salary guidelines, accounting regulations, and internal controls policy.
• Work requires ability to work with confidential information on daily basis.

Physical Requirements/Working Conditions

Working Conditions

• Office Setting

Salary Information

Salary Is Commensurate With Education, Skills, And Relevant Experience.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Primary Location

Texas-Dallas-5323 Harry Hines Blvd

Work Locations

5323 Harry Hines Blvd

Job

Administrative/Clerical

Schedule

Full-time

Shift

Day Job

Employee Status

Regular

Job Type

Standard