Senior Administrative Assistant II- Emergency Medicine

The University of Texas Southwestern Medical Center; Dallas (TX); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

UT Southwestern Medical Center in Dallas is seeking an administrative professional to assist with the management of a 40-faculty division. You will develop and maintain complex clinical schedules using Excel and the division’s scheduling platform, QGenda.

The role requires strong Excel skills and the ability to learn new software, with a hybrid work arrangement after training (3 days onsite, 2 days remote).

Qualifications

• Education: High School Graduate or equivalent.
• Experience: 4 years Related work experience or higher education may be considered.
• Must be proficient in Excel and able to learn new software including the scheduling platform QGenda.

Responsibilities

• Provides moderately complex administrative support for a department.
• Prepares, maintains and posts records, reports and budget information.
• Creates charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• Assists with overflow work and may fill in for the office receptionist.
• Schedules and organizes meetings, travel, conferences and department activities.
• Composes and processes documents per established procedures.

Skills

Excel

Time management

Communication

Education

High School Graduate or equivalent

Tools

QGenda scheduling platform

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under general direction to assist with the management of moderately complex administrative and/or business functions for a department, division, or unit. Responsibilities include creating and maintaining complex clinical schedules for a 40-faculty division. Requires proficiency in Excel and the willingness and ability to learn new software, including the division’s scheduling platform, QGenda.

Location

Location: Children's Medical Center (Bright Building): 5060 Southwestern Medical Ave., Suite E2100, Dallas, TX 75235

Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.

Work Arrangement: Hybrid after the training period, with 3 days onsite and 2 days remote per week.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  High School Graduate or equivalent.

• Experience
  4 years Related work experience or
  May consider higher completed education in lieu of experience.

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

• Work requires knowledge of computers, office equipment, and other administrative tasks.
• Work requires ability to monitor and maintain budget.
• Work requires ability to plan and organize work in logical and efficient manner.
• Work requires ability to ensure adherence to all policies and procedures of university, such as, salary guidelines, accounting regulations, and internal controls policy.
• Work requires ability to work with confidential information on daily basis.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Working Conditions

• Office Setting

Salary Information

Salary is commensurate with education, skills, and relevant experience.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.