Senior Administrative Assistant- High School, BCHS

Bristol Public Schools; Bristol (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

Bristol Public Schools seeks a Senior Administrative Assistant for Bristol Central High School to provide secretarial support for the high school, manage records, payroll data, and calendars, and support staff and families daily.

The role requires strong computer skills (Google Suite, Microsoft Office, PowerSchool), data entry accuracy, confidentiality, and the ability to coordinate events and meetings, including graduation logistics.

Qualifications

• High school diploma or GED required; previous secretarial experience preferred.
• Proficiency with Google Suite and Microsoft Office essential.
• Familiarity with PowerSchool and student records systems preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars, coordinate meetings and arrange travel as needed.
• Prepare correspondence and maintain staff and student records.
• Assist with payroll data, attendance and staff coverage records.
• Coordinate events, field trips, graduations and staff meetings.

Skills

Secretarial duties

Calendar management

Communication skills

Records management

Team coordination

Education

High School Diploma or GED

Tools

Google Suite

Microsoft Office

PowerSchool

Job description

Senior Administrative Assistant- High School, BCHS JobID: 7818

• Position Type: Clerical & Secretarial/ Secretary
• Date Posted: 8/12/2026
• Location: Bristol Central High School
• Date Available: 26 - 27 SY

POSITION TITLE

SENIOR ADMINISTRATIVE ASSISTANT - BRISTOL CENTRAL HIGH SCHOOL

DEPARTMENT

SENIOR ADMINISTRATIVE ASSISTANT

REPORTS TO

BUILDING PRINCIPAL

SUMMARY

Responsible for secretarial duties associated with the high school.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Knowledge of and operation of varied office machines.
• Set up and maintain accurate general office records and files, including staff and student records, confidential principals' files.
• Maintain confidentiality of staff and student records, including incident reporting, etc.
• Maintain an accurate inventory of supplies and equipment to prepare requisitions utilizing the MUNIS system.
• Assist with technology, building repair requests.
• Assist with fundraisers and field trip approvals and maintain records.
• Maintain appointment calendar(s), activity calendar, receive calls and schedule appointments.
• Prepare correspondence as needed, including electronic versions with the Parent Square app.
• Direct to inquiries from students, staff and the general public to the appropriate staff.
• Prepare faculty and staff lists, etc. for staff, administration and BOE.
• Assist with PTO and professional development forms Familiar Frontline Absence Management and ability to communicate with Educational Staffing Services (ESS)
• Prepare payroll and submit staff attendance data and staff coverage sheets.
• Maintain and update student and staff records in PowerSchool.
• Create and maintain athletic eligibility lists.
• Familiar with PowerSchool, Final Forms, and FusionPoint Sports for determining academic eligibility.
• Assist with coordination of staff gatherings, professional development supplies, etc.
• Coordinate all aspects of the graduation ceremony and activities, including the graduate list and diplomas.
• Coordinate the preparation of student and staff handbooks.
• Assist with preparation of statistical information and special reports including the Master Schedule report.
• Delegate/monitor roles and responsibilities of the secretarial team.
• Take notes and prepare minutes of meetings especially for the secretarial team.
• Perform other duties as required by supervisors.

SUPERVISORY RESPONSIBILITIES

• Supervise secretarial staff within the building, assignment of secretarial /clerical work within the office. Supervise staff associated with the PowerSchool data system.
• QUALIFICATION REQUIREMENTS: TO PERFORM THIS JOB SUCCESSFULLY, AN INDIVIDUAL MUST BE ABLE TO PERFORM EACH ESSENTIAL DUTY SATISFACTORILY. THE REQUIREMENTS LISTED BELOW ARE REPRESENTATIVE OF THE KNOWLEDGE, SKILL AND/OR ABILITY REQUIRED. REASONABLE ACCOMMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH DISABILITIES TO PERFORM THE ESSENTIAL FUNCTIONS.

EDUCATION AND/OR EXPERIENCE

• High School Diploma or General Education Degree (GED) preferred. Previous office experience is desirable.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with parents, staff and students.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts appropriate to the position.

COMPUTER SKILLS

Basic knowledge and experience with job related computer hardware and software applications. Demonstrated ability to operate a personal computer and related software, especially Google Suite and Microsoft office.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems.

OTHER SKILLS AND ABILITIES

Ability to establish and maintain effective working relationships with students, staff and the community. Ability to perform duties with awareness of district requirements and Board of Education Policies. Typing and Word Processing; filing; stenography desirable; good telephone techniques; general office skills; adaptability; operation of office machines; accuracy; good public relations.

PHYSICAL DEMANDS

• The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is most frequently required to actively circulate around the facility. This involves frequent transitions from standing, to sitting, to bending. The employee is required to work with hands and continuously will repeat the same hand, arm or finger motion many times as in typing or word processing. The employee must occasionally lift and/or move up to twenty-five (25) pounds, such as AV equipment and books. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

• The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate to busy. The employee continuously is interacting with the public, staff and students. The employee frequently will be required to meet multiple demands from several people.

SALARY: Per Secretarial Contract---BPS Contracts WORK HOURS: 7:15 AM TO 3:15 PM

START DATE: As soon as possible