senior administrative assistant, Finance

Starbucks Corp.; Seattle (WA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan with company match

Tuition assistance

Job summary

Starbucks Coffee Company is seeking a highly organized senior administrative assistant to support two or more vice presidents. You will manage calendars, handle confidential information, and coordinate department-wide meetings and events.

Strong communication, problem-solving, and discretion are essential. Ideal candidates have 5+ years in progressive administrative roles, proficiency in MS Office 365, Outlook calendars, and a track record in fast-paced environments.

Qualifications

• 5+ years of progressive administrative experience.
• Experience managing calendars and email on MS Outlook (5+ years).
• Project or event management experience (5+ years).
• Fast-paced environment experience (5+ years).
• Technology proficiency with Microsoft Office 365, Excel, and PowerPoint.

Responsibilities

• Partner closely with the executive assistant to plan and support all logistics of department-wide meetings and events.
• Manage department email distribution lists and organizational charts.
• Serve as the department’s space contact.
• Provide back-up support for the executive assistant.

Skills

Adaptability

Collaboration

Communication

Business Acumen

Customer Service

Organization

Technology

Time Management

Tools

MS Outlook

Microsoft Office 365

Excel

PowerPoint

Job description

Now Brewing – senior administrative assistant #tobeapartner

From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others.

We’re seeking a highly organized, proactive, and resourceful senior administrative assistant. This position will provide dedicated administrative assistance to two vice presidents or more. This person will effectively manage calendars with attention to accuracy, detail, and allocation of time and resources. They will handle confidential and non-routine information, exercise independent judgment and discretion in making decisions and carry out activities following general guidelines. The role will promote productivity and support execution of leaders and team goals and objectives, help drive the rhythm of the business, share of best practices, and cascade communications. They must possess the ability to perform a high volume of tasks with limited direction, independently solve problems, and take on projects to improve processes.

In addition to the responsibilities above, as a senior administrative assistant, you will…

• Partner closely with the executive assistant to plan and support all logistics of department-wide meetings and events.


• Manage department email distribution lists and organizational charts.


• Serve as the department’s space contact.


• Provide back-up support for the executive assistant.

We’d love to hear from people with:

• Adaptability - demonstrates flexibility in adapting change and responds effectively to changing workloads.


• Collaboration - a team player that exhibits professionalism and grace under pressure.


• Communication - able to communicate clearly and concisely, both verbal and written.


• Business Acumen – understand the interconnectivity of how business operates within the company. Ability to connect the dots by proactively identifying opportunities and recommending solutions.


• Customer Service - has a positive and can-do attitude with the desire to take on additional responsibilities, consistently delivers high quality customer service to both internal and external stakeholders.


• Organization - strong organizational skills and high level of integrity and discretion in handling confidential and sensitive information with superior attention to detail.


• Technology - proficient with Microsoft Office 365 and virtual tools, Excel, and advanced PowerPoint skills, and have a good understanding of modern technology and enjoy learning new technologies.


• Time Management - able to balance multiple priorities and projects in a fast-paced environment.


• Progressive administrative experience and/or Starbucks store experience (5+ years)


• Experience managing calendars and email on MS Outlook (5+ years)


• Project or event management (5+ years)


• Fast-paced environment (5+ years)

As a Starbucks partner, you (and your family) will have access to medical, dental, vision, basic and supplemental life insurance, and other voluntary insurance benefits. Partners have access to short-term and long-term disability, paid parental leave, family expansion reimbursement, paid vacation from date of hire*, sick time (accrued at 1 hour for every 25 hours worked), eight paid holidays, and two personal days per year. Starbucks also offers eligible partners participation in a 401(k) retirement plan with employer match, a discounted company stock program (S.I.P.), Starbucks equity program (Bean Stock), incentivized emergency savings, and financial well-being tools. Additionally, Starbucks offers 100% upfront tuition coverage for a first-time bachelor’s degree through Arizona State University’s online program via the Starbucks College Achievement Plan, student loan management resources, and access to other educational opportunities. You will also have access to backup care and DACA reimbursement. Starbucks will comply with any applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, and in accordance with its plans and policies. This list is subject to change depending on collective bargaining in locations where partners have a certified bargaining representative. For additional information regarding partner perks and more detailed information about benefits, go to starbucksbenefits.com.

*If you are working in CA, CO, IL, LA, ME, MA, NE, ND or RI, you will accrue vacation up to a maximum of 120 hours (190 in CA) for roles below director and 200 hours (316 in CA) for roles at director or above. For roles in other states, you will be granted vacation time starting at 120 hours annually for roles below director and 200 hours annually for roles director and above.

The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to job-related knowledge/skills, experience, geographical location, and internal equity. At Starbucks, it is not typical for an individual to be hired at the high end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate.

Starbucks Coffee Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or protected veteran status, or any other characteristic protected by law.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local ordinances.

Starbucks Coffee Company is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at [e-mail] or 1(888) 611-2258.