Senior Administrative Assistant- Department of Accounting and Finance-College of Business Accounting

Texas Woman's University; Denton (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

An established institution is seeking a dedicated Senior Administrative Assistant to provide essential support to the Department of Accounting & Finance. This role involves managing complex clerical tasks, supervising staff, and ensuring compliance with university policies. The ideal candidate will demonstrate strong organizational and communication skills, with the ability to work independently on various projects. Join a forward-thinking team committed to diversity and inclusion, where your contributions will have a meaningful impact on the academic community.

Qualifications

• 7 years of clerical experience; education may substitute for experience.
• Knowledge of office procedures, budgeting, and financial tasks.

Responsibilities

• Coordinate travel logistics for department chair and faculty.
• Maintain confidential records and departmental documents.
• Oversee hiring and onboarding of Graduate Assistants.

Skills

Clerical Skills

Communication Skills

Organizational Skills

Interpersonal Skills

Independent Work

Education

High School Diploma

Some College Coursework

Tools

Concur

Oracle Cloud

University Software

Job description

Senior Administrative Assistant - Department of Accounting and Finance - College of Business Accounting

Join us at Texas Woman's University as a Senior Administrative Assistant in the Department of Accounting & Finance.

Job Summary

The Senior Administrative Assistant provides principal administrative support to the Department of Accounting & Finance. Responsibilities include performing confidential clerical duties, managing non-standardized work, and supervising clerical staff. The role requires independent work on complex assignments, with performance evaluated based on completed tasks and results.

Organizational Relationships

• Reports to: Chair of the Department of Accounting & Finance
• Supervises: May supervise Graduate Assistants

Essential Duties

1. Coordinate travel logistics for department chair and faculty, ensuring compliance with university policies.
2. Advise personnel on Texas travel policies and procedures.
3. Maintain confidential records and departmental documents.
4. Ensure timely submission of HR and payroll documents.
5. Oversee hiring and onboarding of Graduate Assistants.
6. Conduct inventory checks and address discrepancies.
7. Reconcile departmental accounts monthly.
8. Process hiring paperwork and faculty/adjunct contracts.
9. Attend meetings and take minutes.
10. Manage room reservations and departmental event logistics.
11. Manage textbook adoptions for faculty and adjuncts.

Qualifications

• High school diploma or equivalent required; some college coursework preferred.
• Seven years of clerical experience; education may substitute for experience.
• Knowledge of office procedures, budgeting, and financial tasks.
• Proficiency with Concur, Oracle Cloud, and university software.
• Strong communication, organizational, and interpersonal skills.
• Ability to work independently and manage multiple projects.

Additional Information

Regular attendance, adherence to information security policies, and a commitment to diversity and safety are essential. The role may require travel and physical presence on campus. Texas Woman's University is an equal opportunity employer committed to diversity and inclusion.