Senior Administrative Assistant – Clinical Education

Midwestern University; Glendale (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Midwestern University’s Arizona College of Osteopathic Medicine in Glendale seeks a Sr. Administrative Assistant to support the Clinical Education Department. You will manage scheduling, expense reports, meetings, and minutes, acting as the first point of contact for visitors.

You will coordinate MSIII attendance at state medical board meetings, assist new hires, maintain files, and help with campus events. Strong communication and MS Office skills are essential.

Qualifications

• High school diploma or GED and 3-5 years administrative support experience required.
• One year certificate from a college or technical school and/or an Associate degree and 5-7 years relevant working experience desired.
• Experience working in a team and customer service-oriented environment.
• Excellent written and verbal communication skills.

Responsibilities

• Greet and assist students and visitors in the Clinical Education Department.
• Direct phone calls to the appropriate Clinical Education staff or faculty member.
• Maintain the reception area daily.
• Organize and maintain the Clinical Education file room, including general filing and purging outdated records.
• Forward paperwork received in the office to the appropriate individual.
• Receive medical supplies on behalf of faculty and staff and notify them of delivery.
• Schedule the Clinical Education conference room and coordinate meetings in other campus locations using the MWU Scheduler.
• Order books, miscellaneous items, and medical supplies online as needed.
• Assist new hires with nameplate installation.
• Cross-train for another position within the department, as directed by the Assistant to the Dean of AZCOM.
• Record and transcribe meeting minutes.
• Coordinate MSIII student attendance at state medical board meetings.
• Plan AZCOM campus events and inspections and other tasks at the direction of the Assistant to the Dean of AZCOM.
• Perform other duties as assigned.

Skills

Communication skills

Customer service

Teamwork

MS Office proficiency

Education

High school diploma or GED

Associate degree

Certificate from college or technical school

Tools

MS Office (Word, Excel, Outlook)

Job description

Midwestern University’s Arizona College of Osteopathic Medicine in Glendale seeks a Sr. Administrative Assistant to support the Clinical Education Department. You will manage scheduling, expense reports, meetings, and minutes, acting as the first point of contact for visitors.

You will coordinate MSIII attendance at state medical board meetings, assist new hires, maintain files, and help with campus events. Strong communication and MS Office skills are essential.