Senior Administrative Assistant - Chief Quality Office

MD Anderson Cancer Center

Houston (TX)

Híbrido

USD 30 000 - 45 000

Tempo integral

Há 2 dias

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Vantagens oferecidas por esta oferta de emprego

Employer-paid medical coverage (day 1)

PTO and holidays

Tuition assistance

Pension plan

Resumo da oferta

The University of Texas MD Anderson Cancer Center is seeking a Senior Administrative Assistant to provide high-level administrative support to divisional leadership within the Chief Quality Office. The role emphasizes calendar management, meeting coordination, and document preparation to advance quality programs across the division.

Onsite Wednesdays with additional days as needed, supporting executives and departmental operations.

Qualificações

Requires 5 years administrative/secretarial experience, or 3 years with an Associate's degree, or 1 year with a Bachelor's degree.
Preferred: Associate's or Bachelor's degree in business/healthcare or related field.
Strong communication, professionalism, follow-through, calendar management, and MS Office proficiency.

Responsabilidades

Perform calendar management for leaders and teams, including scheduling and avoiding conflicts.
Support virtual and in-person meetings by coordinating presentations and attendee tracking.
Create/format PowerPoint, Excel, and Word documents; proofread and format materials.
Represent department and act on leadership’s behalf when authorized.
Liaise between departmental leadership and internal/external stakeholders.

Conhecimentos

Administrative experience

Calendar management

Meeting coordination

Microsoft Office

Professionalism

Communication skills

Formação académica

High school diploma or equivalent

Associate's degree

Bachelor's degree

Ferramentas

Kronos

Concur

Descrição da oferta de emprego

Senior Administrative Assistant

The University of Texas MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. Within the Chief Quality Office Division, this role provides critical administrative support to divisional leadership and multiple departments that help advance quality programs, operational excellence, and organizational effectiveness across UT MD Anderson.

The Senior Administrative Assistant serves as a key administrative partner supporting the Executive Director for Quality Programs and additional leaders across the division. The Senior Administrative Assistant must effectively manage competing priorities, communicate with leaders and stakeholders, and ensure seamless administrative operations. The Senior Administrative Assistant plays an important role in supporting departmental functions, divisional initiatives, and organizational goals.

The ideal candidate has an Associate's or Bachelor's degree, preferably in a business or healthcare-related field, along with administrative experience supporting leaders in a professional environment. Candidates who demonstrate strong communication skills, professionalism, follow-through, experience with calendaring and meeting coordination, proficiency with Microsoft Office, and a willingness to work onsite as business needs require will be highly successful in this role.

Minimum $21.88 - Midpoint $27.40 - Maximum $32.93 per hour

The typical work schedule is onsite Wednesdays and additional days as needed based on departmental and divisional requirements.

Why Us?

At UT MD Anderson, this position offers the opportunity to directly support quality-focused initiatives that impact patient care and organizational excellence. This role provides broad exposure to executive leadership, divisional operations, and cross-functional collaboration while offering opportunities to develop advanced administrative expertise, project coordination skills, and operational knowledge in a mission-driven environment.

Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Management Support

Perform calendar management for assigned leaders and teams, including scheduling meetings, coordinating invitations, and preventing scheduling conflicts
Support virtual and in-person meetings by driving presentations, managing chat functions, troubleshooting technical issues, and tracking attendance
Create and format PowerPoint presentations, Excel spreadsheets, and Word documents
Prepare, proofread, and format correspondence, reports, presentations, and related materials
Represent the department and act on behalf of leadership when delegated authority is granted
Serve as a liaison between departmental leadership and internal or external stakeholders

Department Support

Serve as department timekeeper and ensure time-off usage aligns with institutional guidelines while resolving timekeeping issues
Coordinate travel arrangements and submit expense reimbursement reports
Coordinate catering, room setup, audiovisual support, and meeting logistics for departmental events
Maintain departmental records, filing systems, and records management processes
Track and ensure required certifications and licensures remain current
Process purchase requests, maintain supporting documentation, and perform reconciliations
Research and provide administrative process information and insights
Monitor departmental supply and equipment needs, including support for new staff onboarding
Identify and resolve routine administrative barriers and process inconsistencies using sound judgment and institutional knowledge

Division Operations

Provide onsite support on assigned days and additional days as needed
Serve as backup support for assigned areas, including calendar management, Kronos, Concur, and purchasing activities
Manage vendor relationships supporting divisional business needs
Support divisional meetings, accreditation surveys, awareness events, and other special events
Serve as a liaison between departments and the administrative office and elevate concerns appropriately

Committee & Project Support

Coordinate committee agendas, meeting materials, meeting locations, and virtual meeting support
Create and format presentations and supporting meeting documents
Track, reconcile, and report meeting attendance
Record and distribute meeting minutes and notes
Support special projects including equipment coordination, reconciliations, intern appointments and reappointments, inventory management, website updates, and vendor contract execution

Leadership & Process Improvement Support

Serve as a subject matter expert for standard administrative processes
Lead or coordinate administrative components of divisional initiatives and process improvement efforts
Support an Executive Director with extensive calendaring requirements
Provide administrative assistance to divisional leadership including one director and five managers as needed

EDUCATION

Required: High School Diploma or Equivalent
Preferred: Associate's Degree or
Preferred: Bachelor's Degree

WORK EXPERIENCE

Required: 5 years Administrative/secretarial experience. or
Required: 3 years Required experience with Associate's degree. or
Required: 1 year Required experience with Bachelor's degree.

OTHER REQUIREMENTS

Must pass pre-employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits including medical, dental, paid time off, retirement tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.

Additional Information