Senior Administrative Assistant - CAPS

Friendsofkerhonkson; Wauwatosa (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

The Medical College of Wisconsin seeks an experienced administrative professional for the Center for Advancing Population Science. You will perform a range of administrative duties, coordinate projects, and manage confidential correspondence.

The role requires strong computer skills, meticulous proofreading, and the ability to handle sensitive information with discretion. You will screen inquiries, coordinate schedules and travel, prepare reports, assist in budgeting, process payments, and

Qualifications

• High school diploma required.
• Minimum five years of administrative experience required.

Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence containing confidential information as needed.
• Proofread and format documents to ensure accuracy.
• Screen telephone calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, appointments, and travel itineraries.
• Compile data and information from multiple sources to prepare reports.
• Assist in budget preparation and monitoring expenditures.
• Process payment requests, requisitions, and invoices.
• Distribute mail and maintain filing systems and records.

Education

High school diploma

Job description

SummaryIn Center for Advancing Population Science you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.Primary ResponsibilitiesAnticipate and initiate action regarding administrative functions while coordinating and leading projects.Compose correspondence as needed, which may contain confidential information.Use complex functions of a variety of computer applications and software packages to develop macros and templatesProofread and format documents to ensure accuracyScreen telephone calls and visitors to resolve complex inquiries.Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.Compile data and information from multiple sources to prepare reports.Assist in budget preparation and monitoring expenditures.Process payment requests, requisitions, and invoices.Distribute mail and organize filing systems accurately maintaining records.QualificationsAppropriate experience may be substituted on equivalent basis.Minimum Required Education: High school diplomaMinimum Required Experience: 5 years of experience#LI-SN1Physical RequirementsWork requires occasionally lifting moderate weight materials, standing, or walking continuously.Work EnvironmentOccasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.Sensory AcuityAbility to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.__________________________________________________________________________________________ClassificationFLSA Status Non-ExemptFLSA Test AdministrativeWhy MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeaveEmployee & Family Assistance Program (EFAP)Pet InsuranceOn campus Fitness Facility, offering onsite classesAdditional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a brief overview of our benefits see: Benefits OverviewFor a full list of positions see: MCW CareersAt MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.