Senior Administrative Assistant - CAPS

The Medical College of Wisconsin, Inc.; United States; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Paid holidays

Fitness facility on campus

Job summary

The Medical College of Wisconsin, Inc. is seeking a skilled administrative professional to support complex office operations in-center. The role requires strong organizational knowledge and the ability to handle confidential information with discretion.

Responsibilities include coordinating projects, preparing reports, budgeting support, and managing communications and schedules in a fast-paced environment.

Qualifications

• Minimum education: High school diploma.
• Minimum experience: 5 years in administrative roles.

Responsibilities

• Anticipate and lead administrative functions and coordinate projects.
• Compose confidential correspondence and develop macros/templates using advanced software.
• Proofread and format documents for accuracy.
• Screen calls and visitors to resolve complex inquiries; organize schedules, meetings and travel.
• Compile data from multiple sources to prepare reports; assist in budget preparation and monitor expenditures.
• Process payment requests, requisitions and invoices; manage mail and filing systems.

Education

High school diploma

Job description

Summary

In Center for Advancing Population Science you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Primary Responsibilities

Anticipate and initiate action regarding administrative functions while coordinating and leading projects. Compose correspondence as needed, which may contain confidential information. Use complex functions of a variety of computer applications and software packages to develop macros and templates Proofread and format documents to ensure accuracy Screen telephone calls and visitors to resolve complex inquiries. Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements. Compile data and information from multiple sources to prepare reports. Assist in budget preparation and monitoring expenditures. Process payment requests, requisitions, and invoices. Distribute mail and organize filing systems accurately maintaining records.

Qualifications

Appropriate experience may be substituted on equivalent basis.

Minimum Required Education: High school diploma

Minimum Required Experience: 5 years of experience #LI-SN1

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment. Sensory Acuity Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Classification

FLSA Status Non-Exempt FLSA Test Administrative

Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition Reimbursement Paid Parental Leave Employee & Family Assistance Program (EFAP) Pet Insurance On campus Fitness Facility, offering onsite classes Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. For a brief overview of our benefits see: Benefits Overview For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

About Us

Together, we can build a healthier world. A student, an educator, a scientist and a community leader — alone, they can do many things. Together, the question isn’t what they can do, but what can’t they. The Medical College of Wisconsin (MCW) brings together the most inquisitive, passionate minds in science, medicine, education and community engagement to tackle today’s toughest challenges in health and society. Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine. Medical College of Wisconsin The tireless pursuit of knowledge and the power of academic medicine is at the core of everything we do at MCW. Bringing together the world’s top scientists and clinicians, inspired students and invested communities, we are driven to solve the most complex challenges in health and society. With around 1,600 full-time and part-time faculty and approximately 3,500 full-time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life-changing discovery.