Payroll Representative

The Medical College of Wisconsin, Inc.; United States; On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Tuition reimbursement

On-campus fitness facility

Job summary

The Medical College of Wisconsin, Inc. is seeking a Payroll Support Specialist to assist with biweekly payroll processing, review of employee changes, and wage calculations.

The role includes processing payroll adjustments, and ensuring accurate labor distribution, timekeeping, and compliance with federal and state requirements. The ideal candidate will have strong organizational and communication skills, proficiency with spreadsheet and payroll systems, and the ability to work independently in

Qualifications

• High School Diploma is required.
• 2 years of payroll-related responsibilities.
• Associate’s Degree preferred.

Responsibilities

• Assist with processing payroll biweekly.
• Review employee change details and perform wage calculations for retroactive pay.
• Process payroll accounting adjustments for faculty and staff.
• Review W-4 entries and follow up for additional information.
• Process on-demand payroll such as incentives, on-call pay, bonuses.
• Provide timekeeping system support and resolve errors.
• Respond to payroll, labor costing, and timekeeping questions by email or phone.
• Assist with system testing and ERP/timekeeping updates.

Skills

Organizational skills

Communication

Analytical thinking

Independent work

Multitasking

Education

High School Diploma

Associate’s Degree

Tools

MS Excel

MS Word

Timekeeping system

Job description

Summary

Under general supervision, responsible for the facilitation and support of the payroll records and validation of payroll results using registers and reports. Responsible for in-house processing of bi-weekly payrolls. Responsible for all required pre- and post-processing tasks to include verification of payroll run, review of federal and state W-4 elections, and labor distribution entry and reallocations. Perform specialized timekeeping system tasks of creating employee schedules and timecard approver follow-up. Work collaboratively with Human Resources and Benefits team members.

Primary Responsibilities

1. 1. Assist with processing payroll biweekly.
2. 2. Review employee change details. Perform wage calculations for retroactive pay and vacation payouts when necessary.
3. 3. Process payroll accounting adjustments for faculty and staff.
4. 4. Review federal and state W-4 entries and follow up with employees for additional information where required.
5. 5. Process on-demand payroll for additional payments such as faculty incentive payments, on-call pay, and signing bonuses.
6. 6. Provide timekeeping system support by resolving errors and timecard approval follow-up.
7. 7. Provide payroll support to employees and leaders, having complete accountability in ensuring all interactions are professional, courteous, and otherwise a positive experience. Support includes responding to payroll, labor costing, and timekeeping questions by email or telephone.
8. 8. Cross-functional training on all payroll tasks.
9. 9. Assist with system testing, such as semi-annual ERP and timekeeping system updates and enhancement requests. Participate in other department and organization initiatives such as system upgrades and automation of processes.
10. 10. Assist with other duties as assigned.

Knowledge – Skills – Abilities

Strong organizational skills and the ability to prioritize and stay focused on assigned priorities, work independently to meet internal and external deadlines, and produce a consistently high-quality product.

Strong communication skills and the ability to listen critically and interact with individuals at all levels of the organization.

Strong technology skills, including automated payroll and timekeeping systems and their related reporting tools, MS Excel, MS Word, etc.

Solid critical thinking, problem-solving, and analytical skills.

Experienced at working independently to analyze available information, draw conclusions and understandings, and present such conclusions effectively to management.

Manage multiple and often competing priorities, and excel in a fast-paced, team-oriented environment.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education

High School Diploma

Minimum Required Experience

2 years of payroll-related responsibilities

Preferred Education

Associate’s Degree

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required.

May occasionally require the ability to distinguish colors and perceive relative distances between objects.

#LI-AV1

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
• Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition Reimbursement Paid Parental Leave Employee & Family Assistance Program (EFAP) Pet Insurance On campus Fitness Facility, offering onsite classes Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect.

We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

About Us

Together, we can build a healthier world. A student, an educator, a scientist and a community leader — alone, they can do many thing. Together, the question isn’t what they can do, but what can’t they. The Medical College of Wisconsin (MCW) brings together the most inquisitive, passionate minds in science, medicine, education and community engagement to tackle today’s toughest challenges in health and society. Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine. Medical College of Wisconsin The tireless pursuit of knowledge and the power of academic medicine is at the core of everything we do at MCW. Bringing together the world’s top scientists and clinicians, inspired students and invested communities, we are driven to solve the most complex challenges in health and society. With around 1,600 full-time and part-time faculty and approximately 3,500 full-time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life-changing discovery.