Business Operations Coordinator Sr - Orthopaedic Surgery

The Medical College of Wisconsin, Inc.; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

403B Retirement Plan

Tuition Reimbursement

Paid Parental Leave

Employee & Family Assistance Program

Job summary

The Medical College of Wisconsin, Inc. is seeking a Summary Function coordinator to support department administrative operations, budgeting, space and facilities oversight, and policy compliance.

The role aligns with MCW procedures and institutional objectives, providing cross-divisional coordination and timely reporting. Responsibilities include onboarding physicians and staff, optimizing processes, and guiding special projects for department leadership while collaborating with Central Services

Qualifications

• Minimum Required Education: Bachelor’s degree
• Minimum Required Experience: 6 year’s
• Appropriate experience may be substituted for education on an equivalent basis.

Responsibilities

• Serve as a liaison to administration to coordinate Departmental and Institutional initiatives.
• Coordinate onboarding of physicians, advanced practice providers, and administrative personnel.
• Identify, enhance, and follow processes to maximize efficiencies of the business unit.
• Ensure functioning of facilities, office and business support services.
• Develop and implement department policies and changes to ensure compliance with institutional policies.
• Carry out special projects for Department leadership.
• Collaborate with MCW Central Services to support department objectives.
• Direct department operations and allocate resources for efficiency.

Skills

Administration

Leadership

Budgeting

Process optimization

Onboarding

Policy compliance

Critical thinking

Time management

Education

Bachelor’s degree

Job description

Summary Function as a key coordinator for department administrative operations involving administrative resources and special projects. Coordinate functions of the department to support operational objectives and strategic initiatives, consistent with MCW policies and procedures. Provide oversight for space and facilities and administrative business practices across multiple divisions. Foster consistency in practices and adherence to MCW policy throughout the department.

Primary Responsibilities Serve as a liaison to administration to coordinate the implementation of Departmental and Institutional initiatives. In collaboration with Department administration, coordinate onboarding of physicians, advanced practice providers, and administrative personnel. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business unit to which the support is being provided. Ensures correct functioning of facilities, office and/or business support services. Responsible for the coordination and implementation of department administrative operations involving space, facilities, administrative resources, and operations. Assist in the development of Departmental policy and procedure statements and implement approved changes to assure compliance with institutional policies. Carry out special projects on behalf of Department leadership. Collaborate with MCW Central Services to implement administrative and programmatic functions in support of the Departments’ strategic and operational objectives while maintaining alignment with institution-wide initiatives. Directs department operations and allocates people, material, and financial resources to ensure operational efficiency. Manages office services and operations including preparing reports, analysis, and other business services. Develops and prepares budgets and analyzes financial information. Follow the MCW code of conduct, all laws, regulations and policies and ensure legal compliance with governmental and grant requirements.

Knowledge – Skills – Abilities Knowledge of economics, accounting, mathematics, administration, English language, law, government, and human resources. Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills. Speech clarity, speech recognition, finger dexterity, and wrist-finger speed while operating computers abilities required.

Qualifications Appropriate experience may be substituted for education an on equivalent basis. Minimum Required Education: Bachelor’s degree Minimum Required Experience: 6 year’s #LI-SN1

Physical Requirements Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
• Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition Reimbursement Paid Parental Leave Employee & Family Assistance Program (EFAP) Pet Insurance On campus Fitness Facility, offering onsite classes Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

About Us

A student, an educator, a scientist and a community leader — alone, they can do many things. Together, the question isn’t what they can do, but what can’t they. The Medical College of Wisconsin (MCW) brings together the most inquisitive, passionate minds in science, medicine, education and community engagement to tackle today’s toughest challenges in health and society. Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine. Medical College of Wisconsin The tireless pursuit of knowledge and the power of academic medicine is at the core of everything we do at MCW. Bringing together the world’s top scientists and clinicians, inspired students and invested communities, we are driven to solve the most complex challenges in health and society. With around 1,600 full-time and part-time faculty and approximately 3,500 full-time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life-changing discovery.