Senior Administrative Assistant — Adult Education Programs

COLLEGE OF MAINLAND; Texas City (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

College of the Mainland in Texas City is seeking an Administrative Assistant IV to provide advanced administrative support for Adult Education programs. This role requires independent judgment and thorough knowledge of college policies and program requirements, coordinating operations and communications to ensure efficient service delivery.

You will manage calendars and meetings, prepare reports and correspondence, maintain confidential records under FERPA, and support budgeting, purchasing,

Qualifications

• Forty-five college credit hours required; 23 may be substituted with 1.5 years related work.
• Three years of progressively responsible administrative support experience.
• Four years preferred providing support across multiple programs or departments.
• Proficiency in Microsoft Office Suite and ability to learn data management systems.

Responsibilities

• Provide advanced administrative support to the Director and Adult Education leadership by coordinating daily office operations and ensuring the efficient delivery of program services.
• Serve as the primary point of contact for students, faculty, staff, community partners, and external agencies by responding to inquiries, providing information, and directing requests to appropriate personnel.
• Coordinate and maintain calendars, meetings, orientations, professional development activities, advisory committee meetings, and special events for the Adult Education program.
• Prepare, proofread, edit, and distribute correspondence, reports, presentations, meeting agendas, minutes, forms, and other program documents while maintaining a high level of accuracy and professionalism.
• Maintain confidential student, personnel, financial, and program records in accordance with College policies, FERPA, and applicable regulations.
• Assist with student intake, registration, scheduling, referrals, and general administrative processes that support Adult Education and Literacy services.
• Enter, maintain, verify, and retrieve program data using College information systems and reporting systems to ensure accuracy and timely reporting.

Skills

Administrative support

Communication

Time management

Interpersonal skills

Tools

Microsoft Office Suite

Data management systems

Job description

College of the Mainland in Texas City is seeking an Administrative Assistant IV to provide advanced administrative support for Adult Education programs. This role requires independent judgment and thorough knowledge of college policies and program requirements, coordinating operations and communications to ensure efficient service delivery.

You will manage calendars and meetings, prepare reports and correspondence, maintain confidential records under FERPA, and support budgeting, purchasing,