Senior Administrative Assistant (Administrative Support Assistant III) - Legal

Capital One; Virginia (IL); On-site; USD 74,000 - 101,000; Full time

Job summary

Capital One seeks an experienced Administrative Support Assistant III to support executive teams from Director to Managing Vice President in a fast-paced, tech-forward environment. You will manage complex calendars, coordinate travel, assist with meetings and events, and foster strong relationships across Administrative Assistants and departments, while upholding clear communication and professionalism.

This role requires flexibility, strong organizational skills, and the ability to navigate

Qualifications

• High School Diploma or equivalent needed.
• At least 2 years of Administrative experience.
• At least 2 years of experience with Microsoft Office Suite or Google Workspace.

Responsibilities

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last-minute changes.
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.
• Active Team Support: Driving key team activities and events to promote a fun and team-oriented work environment.
• Communication & Ambassadorship: Circulating information and acting as a team ambassador.

Skills

Administrative experience

Microsoft Office

Calendar management

Communication skills

Education

High School Diploma

Tools

Outlook

Excel

Word

PowerPoint

Google Workspace

Job description

Senior Administrative Assistant (Administrative Support Assistant III) - Legal

Capital One is seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant III. This pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team.

As an expert multitasker, Administrative Assistants perform an array of administrative functions to free up their leaders to focus on department and company goals. You will act as the gatekeeper and extension of executives, handling critical administrative tasks and supporting the efficient running of the organization. In this role, you will often find yourself in the center of the team, disseminating information for your leaders and supporting relationship building within the team.

Key responsibilities include:

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.

• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.

• Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment.

• Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams.

Success in this role requires:

• Flexibility & Adaptability: Quick thinking and adjusting to constantly changing demands and priorities.

• Resourcefulness & Autonomy: Proactively solving complex problems using strong judgment and influencing skills.

• Detail-Oriented & Communication Skills: Maintaining exceptional attention to detail in all tasks and demonstrating strong written and verbal communication skills to ensure clarity and professionalism.

• Teamwork Mindset: Actively partners with Administrative Assistants and other colleagues, fostering collaboration both within and outside the immediate team.

At Capital One, you will find a supportive environment that inspires a can-do-anything spirit. Better still, you will find managers who empower you to achieve your best in all areas of your life. If you are ready to start an administrative role that elevates you to your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

Basic Qualifications:

• High School Diploma, GED or equivalent certification

• At least 2 years of Administrative experience

• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace

Preferred Qualifications:

• Associates Degree

• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment

• At least 3+ years of calendar management supporting multiple executives

• At least 1+ year of meeting and event planning experience

• Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions

• Experience setting up video conference and Zoom/Skype technology for meeting user

• Experience planning ahead and managing time effectively

• Excellent written and verbal communications

• Excellent organizational skills

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

Chicago, IL: $73,500 - $83,900 for Admin Support Assistant IIICMcLean, VA: $80,900 - $92,300 for Admin Support Assistant IIICNew York, NY: $88,200 - $100,700 for Admin Support Assistant IIICPlano, TX: $73,500 - $83,900 for Admin Support Assistant IIICRichmond, VA: $73,500 - $83,900 for Admin Support Assistant IIICRiverwoods, IL: $73,500 - $83,900 for Admin Support Assistant III

Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

This role is expected to accept applications for a minimum of 5 business days.

Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.