Senior Administrative Assistant (Administrative Support Assistant III)

Capital One National Association; Virginia (MN); Hybrid; USD 73,000 - 101,000; Full time

Job summary

Capital One seeks an exceptionally bright Administrative Support Assistant III to support multiple executives (Director to Managing Vice President) in a fast-paced, tech-savvy environment. The role emphasizes strategic calendar management, detailed travel coordination, event planning, and strong communication to foster a collaborative team culture.

The position requires at least 2 years of administrative experience and proficiency with Microsoft Office or Google Workspace, plus excellent written

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of Microsoft Office Suite or Google Workspace experience.
• Associates Degree preferred.
• 5+ years experience as an Executive/Administrative Assistant in a fast-paced environment.
• 3+ years calendar management for multiple executives.
• 1+ year meeting and event planning experience.
• Experience using AI tools such as Gemini, CoPilot, Claude or similar.
• Experience setting up video conference and Zoom/Skype technology.
• Excellent written and verbal communications.
• Excellent organizational skills.

Responsibilities

• Strategic Calendar Management: prioritize complex scheduling and handle last-minute changes.
• Detailed Travel Coordination: arrange travel and create expense reports.
• Active Team Support: drive team activities and events to promote a collaborative environment.
• Communication & Ambassadorship: circulate information and liaise with Administrative Assistants and teams.

Skills

Flexibility

Resourcefulness

Detail orientation

Teamwork

Written & verbal

Communication

Education

High School Diploma or GED

Associates Degree

Tools

Microsoft Office

Google Workspace

Video conferencing tools

Job description

Senior Administrative Assistant (Administrative Support Assistant III)

Capital One is seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant III. This pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team.

Key responsibilities include:

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.
• Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment.
• Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams.

Success in this role requires:

• Flexibility & Adaptability: Quick thinking and adjusting to constantly changing demands and priorities.
• Resourcefulness & Autonomy: Proactively solving complex problems using strong judgment and influencing skills.
• Detail-Oriented & Communication Skills: Maintaining exceptional attention to detail in all tasks and demonstrating strong written and verbal communication skills to ensure clarity and professionalism.
• Teamwork Mindset: Actively partners with Administrative Assistants and other colleagues, fostering collaboration both within and outside the immediate team.

At Capital One, you will find a supportive environment that inspires a can-do-anything spirit. Better still, you will find managers who empower you to achieve your best in all areas of your life. If you are ready to start an administrative role that elevates you to your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

Basic Qualifications:

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace

Preferred Qualifications:

• Associates Degree
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• At least 3+ years of calendar management supporting multiple executives
• At least 1+ year of meeting and event planning experience
• Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions
• Experience setting up video conference and Zoom/Skype technology for meeting user
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

McLean, VA: $80,900 - $92,300 for Admin Support Assistant III

Richmond, VA: $73,500 - $83,900 for Admin Support Assistant III

New York, NY: $88,200 - $100,700 for Admin Support Assistant III

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

This role is expected to accept applications for a minimum of 5 business days. No agencies please.

Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at [e-mail]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

For technical support or questions about Capital One's recruiting process, please send an email to [e-mail].

Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).