Senior Administrative Assistant

LMI; Washington (District of Columbia); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player seeks a Senior Administrative Assistant to support federal operations in the Washington Metropolitan Area. This role involves managing office functions, coordinating meetings, and providing essential administrative support to senior leadership. The ideal candidate will possess excellent communication and organizational skills, along with a proactive attitude and the ability to thrive in a dynamic environment. Joining this consultancy means contributing to meaningful government projects while working alongside talented professionals who are dedicated to improving the business of government.

Qualifications

• 5+ years of experience supporting DHA, DoD, or other Federal agencies.
• Secret clearance is required.
• Ability to create and foster a cooperative work environment.

Responsibilities

• Perform administrative duties for Defense Health Agency (DHA).
• Manage office functions to support the Chief Data and Analytics Officer.
• Coordinate meetings, travel arrangements, and prepare briefings.

Skills

Excellent written communication skills

Excellent oral communication skills

Excellent interpersonal communication skills

Organizational skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft Outlook

Proficiency in Microsoft PowerPoint

Proficiency in SharePoint

Flexibility and ability to prioritize tasks

Education

Bachelor's degree

Job description

Overview

LMI seeks a Senior Administrative Assistant to support our federal customer in the Washington Metropolitan Area. LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. Established in 1961, LMI is a trusted third party to federal civilian and defense agencies, free of commercial and political bias. We believe government can make a difference, and we seek talented, hardworking people who share that conviction.

Responsibilities

• Perform administrative duties as required for Defense Health Agency (DHA). Manage office functions to support the Chief Data and Analytics Officer (DAO).
• Manage all assigned incoming/outgoing correspondence and suspense actions on behalf of DAO.
• Coordinate and prepare directorate personnel actions, official travel arrangements and orders, and schedules and oversees meetings and conferences on behalf of DAO.

• Support with the coordination of meetings, workgroups and conferences sponsored by the Government and attended by Government staff.
• Coordination of the DAO Directors’ calendar.
• Prepare daily schedule binders.

• Provide assistance with meeting logistics and preparing briefings, to include, but not limited to:

• Coordination and reserving conference rooms.
• Update contact lists and send meeting invites.
• Support to draft meeting agenda.
• Support compilation of meeting read ahead materials.
• Print meeting read ahead and other materials for Government staff.
• Create attendance lists for meetings.
• Capture and draft meeting minutes when required.
• Review audio files from meetings to verify draft meeting minutes.
• Pre-register visitors in the Visitor Management System (VMS).
• Request visitor parking passes.
• Escort visitors upon arrival at the DHHQ.

• Assist with providing information on emerging business rules and instructions
• Update annual leave calendar based on submissions provided by Government Staff; and assist in maintaining Government, Military and On-Site Contractor distribution lists.

Qualifications

• Secret clearance is required
• 5 or more years of experience supporting DHA, DoD or other Federal agencies
• Excellent written, oral, and interpersonal communication skills
• Prior experience providing administrative support to senior DHA or other Federal agencies leadership
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• Team player who maintains a positive attitude in a dynamic environment
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.
• Bachelor’s degree is desired