Senior Administrative Assistant

Jobtailor; Sandy (UT); On-site; USD 46,000 - 62,000; Full time

Job summary

Jobtailor is seeking an experienced Administrative Assistant to provide executive support for the Market Growth Leader and local leadership team in Sandy, Utah. Responsibilities include calendar management, expense reporting, and producing materials in PowerPoint, Excel, and Word.

The role involves meeting and event planning, office operations, and project support in a fast-paced environment. Strong communication, organizational skills, and attention to detail are essential.

Qualifications

• High School Diploma required.
• 3+ years of Administrative Assistant experience supporting senior leaders preferred.
• Proficient with Microsoft Office Suite and Salesforce.com.

Responsibilities

• Provide executive administrative support for Market Growth Leader and local leadership team.
• Manage calendars, expense reporting, and power point/office materials.
• Coordinate meetings, events, and logistics including materials, catering, and notes.

Skills

Communication

Organizational skills

Problem solving

Team collaboration

Follow-up

Education

High School Diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Salesforce.com

Job description

Responsibilities

• Provides executive administrative services for Market Growth Leader and local market leadership team, including calendar management, expense reporting, and other support.
• Produces and updates presentations and other materials, including editing in PowerPoint, Excel, and Word.
• Performs meeting and event support, such as preparing meeting materials and notes, ensuring appropriate space set up and clean up, catering management, and any other projects as needed.
• May include large meetings or events with senior leaders, brokers, and clients.
• Supports local community and civic affairs events, assisting with event planning, management, and break down.
• Assists with various projects within a high traffic sales office, including office initiatives, mail and office supply management, and facility oversight.
• Orders all office supplies and promotional items and maintains the budget for management monthly and year‑end.
• Assists with printing requests, including printing, binding, and shipping materials.
• May support segment‑level administrative services projects in partnership with other local offices.
• Communicates professionally and collaborates with internal matrix partners, brokers, and clients.
• Backups other administrative professionals when needed.
• Performs additional responsibilities as assigned.

Requirements

• Previous 3 plus years of experience as an Administrative Assistant, with demonstrated ability to support senior leaders, preferred.
• Experience with office or facility management preferred.
• Strong computer‑based technical skills including Outlook, Word and internet/web navigation, strong knowledge base of Microsoft Excel, preferred.
• Health insurance background with general understanding of the overall sales process and knowledge of Salesforce.com.
• Strong written & verbal communication, problem‑solving and analytical skills.
• Detail oriented with exceptional follow‑up skills.
• Ability to work in a production‑like, fast‑paced environment and adapt quickly to change, with the ability to manage, prioritize and work on numerous projects at one time.
• Strong organizational skills with the ability to work both independently and in a team environment.
• Ability to consistently meet tight deadlines and work under pressure while anticipating the needs of the customer and/or business partner and understanding the consequences of actions.
• Budgeting or accounting experience preferred.
• Project management experience preferred.
• High School Diploma required.

Core Competencies

Demonstrates strong executive administrative support capabilities, including calendar management, expense reporting, and event planning. Proficient in Microsoft Office Suite and experienced in managing multiple projects in a fast‑paced environment.

Hard Skills

• Calendar Management
• Expense Reporting
• Office Management
• Project Management
• Microsoft PowerPoint
• Microsoft Word
• Salesforce.com
• Internet/Web Navigation
• Detail Orientation
• Analytical Skills

Soft Skills

• Problem‑Solving
• Organizational Skills
• Adaptability
• Team Collaboration
• Follow‑Up Skills

Industry Keywords

• Health Insurance
• Sales Process
• Civic Affairs
• Facility Oversight
• Promotional Items Management

Tools & Technologies

• Microsoft Outlook