Senior Administrative Assistant

Haskell; Salt Lake City (UT); On-site; USD 50,000 - 70,000; Full time

Job summary

Haskell is seeking an Administrative and Executive Support professional in Salt Lake City to manage senior leadership's tasks and schedules. The role demands excellent organizational skills, proficiency in Microsoft Office, and the ability to maintain confidentiality. Join a dynamic team to contribute effectively to our organization's success.

Benefits

Health insurance

Retirement plans

Professional development opportunities

Qualifications

• 5-7 years of relevant experience required.
• Ability to manage complex schedules and tasks independently.
• Competency in Microsoft Word, PowerPoint, Excel.

Responsibilities

• Manage and coordinate senior leadership’s schedules and tasks.
• Prepare, review, and edit high-level documents and reports.
• Conduct in-depth research to support decision-making.

Skills

Organizational skills

Attention to detail

Microsoft Office

Effective communication

Problem-solving

Education

High school diploma

Some college or business certification

Job description

Overview

In this role, you will be responsible for handling a wide range of administrative and executive support-related tasks and works independently with little or no supervision. Manage the day-to-day business activities of Upper-Level Senior Leadership as assigned. This position works in a fast-paced environment, sometimes under pressure while remaining flexible, proactive, resourceful, and efficient.

Job Responsibilities

• Sets priorities and develops procedures to accomplish tasks within deadlines, ensuring efficient coordination and follow-through
• Prepares, reviews, and edits high-level documents, presentations, and reports, including financial, statistical, legal, or technical data
• Independently manages and coordinates senior leadership’s complex schedules, ensuring alignment with business priorities
• Creates professional presentations using PowerPoint or other software for internal and external meetings.
• Drafts and signs routine and complex correspondence, ensuring professional communication in all interactions
• Conducts in-depth research and gathers detailed information to support senior leadership’s decision-making
• Handles and safeguards sensitive and confidential information, ensuring discretion and compliance
• Prepares and processes expense reports, budgets, and financial documents for senior leadership
• Reviews and approves timecards and expense reports, ensuring accuracy and compliance
• Manages complex travel itineraries for senior leadership, ensuring smooth logistics
• Supports senior leadership in the hiring process, including interview coordination and onboarding
• Plans and coordinates offsite meetings, conferences, and special events
• Acts as the primary point of contact for high-level external stakeholders, maintaining professional relationships
• Represents senior leadership in meetings, conferences, and events as needed
• Works with various departments to ensure smooth execution of initiatives and facilitates communication
• Maintains and organizes Microsoft Teams file locations
• Assists with other duties as assigned within designated department
• Travel as required

Education/Experience:

• High school diploma required; some college or applicable business certification preferred. A minimum of 5-7 years of relevant experience

To thrive in this role, you'll need:

• Good organizational skills; attention to detail.
• Microsoft Office (Excel, Word, PowerPoint) skills.
• Communicate effectively verbally and in print.
• Provide, as well as carry out, detailed verbal and written instructions independently.
• Collaborate with others to accomplish organizational goals; identify and resolve problems.
• Use logical or rational thinking to solve problems; make decisions based on personal judgment.
• Perform mathematical calculations (fractions, decimals, percentages, statistical) as needed.
• Demonstrate competency in Microsoft Word, including PowerPoint; Prolog if applicable.
• Ability to understand and execute the company vision and values of Team, Excellence, Service and Trust.
• High level of professionalism, discretion and confidentiality.

At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference.

Environmental Factors and/or Physical Requirements:

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessities.Essential and marginal job functions are subject to modification.

Haskell is a Drug-Free Workplace.

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