Senior Administrative Assistant

Raymond James Financial, Inc.; Saint Petersburg (FL); Sur place; USD 42 000 - 65 000; Plein temps

Résumé du poste

Raymond James Financial, Inc. is seeking an experienced administrative professional to support a manager or group of managers in a fast-paced financial services environment.

The role emphasizes data gathering, reporting, calendar maintenance and front-office support while ensuring adherence to administrative policies and procedures. Strong organizational and communication skills are essential.

Qualifications

• High School Diploma plus at least 6 years of general administrative support experience.
• Alternatively, any equivalent combination of experience, education and/or training approved by Human Resources.

Responsabilités

• Oversees and/or performs a range of administrative activities for a manager or group of managers.
• Acts as a central liaison with internal and external stakeholders to resolve routine matters.
• Edits and composes administrative correspondence and documentation.
• Researches, compiles data and prepares reports and summaries; replies to inquiries.
• Monitors, reconciles and assists with fiscal administration for an assigned area.
• Provides and/or oversees support activities, including answering phones and handling visitors.
• Schedules appointments, maintains calendars and coordinates meetings and travel.
• Keeps files, inventories and records; implements data management systems.
• Maintains currency in modern office management methods and techniques.
• Performs other duties as assigned.

Connaissances

Administrative support

Accounting principles

Investment concepts

Banking & securities

Financial markets terminology

Formation

High School Diploma or equivalent

Outils

Office software

Description du poste

Essential Duties and Responsibilities

• Oversees and/or performs a range of diverse administrative activities for a manager or group of managers in an assigned functional area.

• Serves as a central point of liaison with other functional areas and external stakeholders in resolving a variety of routine matters.

• Utilizes knowledge and understanding of operational policies and procedures to create, compose and edit administrative correspondence and documentation.

• Researches, gathers and compiles data and information; prepares reports and summaries; and replies to inquiries, selecting relevant data from a variety of sources.

• Monitors, reconciles and assists with fiscal administration for an assigned functional area.

• Provides and/or oversees support activities , including answering telephones; assisting and resolving problems and inquiries of visitors; reviewing and controlling incoming and outgoing correspondence; and following up on operational commitments.

• Schedules appointments; maintains calendars; and schedules and coordinates meetings, events, and/or travel arrangements, as required.

• Establishes, updates and maintains files, inventories and records and implements and maintains data management systems, as required.

• Maintains currency in modern office management methods and techniques.

• Performs other duties and responsibilities as assigned.

Knowledge, Skills, and Abilities

Knowledge of

• Advanced concepts, principles and practices of providing administrative support.

• Basic accounting principles.

• Fundamental investment concepts, practices and procedures used in the securities industry.

• Basic principles of banking and finance and securities industry operations.

• Advanced terminology of financial markets and products.

Skill in

• Performing diverse administrative tasks for a manager or group of managers.

• Creating, composing and editing correspondence and documentation.

• Researching information.

• Gathering and compiling data and information.

• Selecting relevant data from a variety of sources and preparing reports.

• Answering telephones and reviewing and controlling incoming and outgoing correspondence and following up on operational commitments.

• Scheduling appointments and maintaining calendars and schedules.

• Coordinating meetings, events and travel arrangements.

• Establishing and maintaining files, inventories and records.

• Implementing and maintaining data management systems.

• Operating standard office equipment and using required software applications.

Ability to

• Train and monitor and assign the work of others.

• Make administrative and procedural decisions and judgments.

• Analyze and solve problems.

• Maintain currency in modern office management methods and techniques.

• Attend to detail while maintaining a big picture orientation.

• Read, comprehend and apply business related information.

• Manage multiple tasks with changing priorities to meet deadlines in a fast paced environment with constant interruptions.

• Communicate effectively, both orally and in writing.

• Work collaboratively within a team environment.

• Provide a high level of customer service.

• Establish and maintain effective working relationships at all levels of the organization.

Educational/Previous Experience Requirements

• High School Diploma with a minimum of six (6) years of general administrative support experience required.

• OR ~

• Any equivalent combination of experience, education and/or training approved by Human Resources.