Senior Administrative Assistant

Structural; Phoenix (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Paid holidays

Vacation time

Tuition reimbursement

Career development

Caring work environment

Job summary

STRUCTURAL seeks a Senior Administrative Assistant in Phoenix to keep the office running smoothly and welcome staff and visitors. You’ll handle front desk duties, coordinate communications, and support multiple departments with data entry and travel arrangements.

You’ll manage weekly payroll, handle confidential information, and assist with events and office logistics. The role requires 5+ years of experience, strong Microsoft Office skills, and excellent organization.

Qualifications

• 5+ years of administrative or office support experience.
• Strong Microsoft Office skills (Word, Excel, Outlook).
• Clear written and verbal communication skills.
• Great organizational and time management abilities.
• Professional, adaptable, and team-focused mindset.

Responsibilities

• Serving as the front desk point of contact - answering phones, greeting guests, and handling incoming/outgoing mail
• Providing administrative support across departments, including data entry, making field travel arrangements, AP processing, and maintaining confidential information
• Process and manage weekly payroll (full-cycle) ensuring accurate and timely submission
• Helping with employee events and celebrations
• Assisting with meeting prep, event logistics, and general office management tasks
• Schedule: Monday - Friday, 7:00am - 4:30pm

Skills

5+ years experience

Microsoft Office

Job description

Join our Team as an Senior Administrative Assistant in Phoenix, AZ!

STRUCTURAL, a proud member of Structural Group, is a national leader in technology-driven specialty contracting services. We work directly with infrastructure owners and in collaboration with designers and contractors to improve, protect, and enhance existing structures. With 4,500 team members across the U.S. and in select international markets, we’re the largest concrete repair specialty contractor in the country.

We’re currently looking for an Senior Administrative Assistant to join our Phoenix office, located in Tempe, AZ.

If you’re a proactive, dependable, and detail-oriented professional who thrives in a fast-paced environment, we want to hear from you!

What You’ll Do

As the go-to person for office operations, you’ll keep things running smoothly and create a welcoming, organized workspace for both staff and visitors.

• Serving as the front desk point of contact - answering phones, greeting guests, and handling incoming/outgoing mail
• Providing administrative support across departments, including data entry, making field travel arrangements, AP processing, and maintaining confidential information
• Process and manage weekly payroll (full-cycle) ensuring accurate and timely submission
• Helping with employee events and celebrations
• Assisting with meeting prep, event logistics, and general office management tasks
• Schedule: Monday - Friday, 7:00am - 4:30pm

What We’re Looking For

We’d love to connect with candidates who have:

• 5+ years of administrative or office support experience
• Strong Microsoft Office skills (Word, Excel, Outlook, etc.)
• Clear written and verbal communication skills
• Great organizational and time management abilities
• A professional, adaptable, and team-focused mindset

Bonus Points If You Have:

• Experience in the construction or contracting industry
• Bilingual proficiency in English and Spanish

You’ll Thrive Here If You Are:

• A self-starter who enjoys supporting a team and wearing many hats
• Friendly and approachable with a strong sense of discretion
• Detail-driven and passionate about getting things done right
• Collaborative, energetic, and not afraid to pitch in wherever needed

Why STRUCTURAL?

At STRUCTURAL, you’ll be part of a growing company with a strong mission, where your contributions make a real impact. You’ll work alongside a supportive, high-performing team in a dynamic environment where innovation, growth, and teamwork are celebrated.

EOE/M/F/D/V

STRUCTURAL is committed to a Safety 24/7 culture and offers competitive compensation and benefits including

• medical
• dental insurance
• 401(k)
• paid holidays & vacation
• tuition reimbursement
• career development and growth opportunities
• a caring work environment