Senior Administrative Assistant

TEKsystems; Ontario (CA); On-site; CAD 59,000 - 69,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance (Voluntary)

Job summary

TEKsystems is seeking an experienced administrative professional to support VP/SVP level executives in Ontario, CA. The role focuses on calendar management, meeting coordination, travel planning and confidential document handling.

You will prepare reports and presentations, manage office operations, and assist with front desk responsibilities as needed. This contract-to-hire position offers exposure to senior leadership and complex scheduling.

Qualifications

• Experience providing executive level administrative support to leaders.
• Ability to handle confidential information with discretion and professionalism.
• Proven track record coordinating calendars, travel, reports and meetings for senior executives.

Responsibilities

• Provide executive level administrative support to VP/SVP level executives and assist with front desk duties.
• Schedule meetings, coordinate logistics, prepare minutes and follow up on actions.
• Compile and edit reports, spreadsheets, charts and presentations with professional design.

Skills

calendar management

Meeting coordination

expense reports

microsoft office

travel arrangements

concur

powerpoint

Job description

Description

Provide executive level administrative and operational support to company executives under the direction of the Director of Administrative Services and Board Relations. Support activities include, but are not limited to, scheduling meetings and coordinating meeting logistics, preparing reports and presentations, facility coordination; organizing information, arranging travel, and completing other administrative duties. This position has access to confidential information and maintaining confidentiality is essential. This individual will primarily support VP/SVP level executives and assist with front desk responsibilities.

Principal Responsibilities / Objectives:

• Reports and Projects: 40% - Provide assistance with the compilation and review of board reports, leadership team reports, and other various reports and documents.
• Compose and/or edit correspondence, reports, spreadsheets, charts, graphs, and presentations ensuring a professional corporate design, efficiency, accuracy and timely completion.
• Organize and maintain confidential files and records.
• Attend meetings as required, prepare accurate minutes, and follow through on action items as necessary.
• Conduct research and assemble data to prepare reports and documents
• Assist with projects as assigned.
• Divisional Support: 25% - Manage applicable corporate files to include scanning, filing, and retrieval.
• Collaborate with other administrative staff.
• Review and approve timesheets for executive staffs direct reports.
• Review correspondence and contracts to ensure accuracy, quality and professional appearance.
• Enter purchase requests into ARM.
• Manage division supplies.
• Copy/scan and distribute materials.
• Responsible for office/facility administration.
• Meeting Support: 20% - Ensure recurring meetings (one-on-ones, quarterly team meetings, sales team meetings, etc.) are scheduled on executives calendars and address any conflicts.
• Coordinate internal and external meetings.
• Prepare meeting agendas, attend meetings as needed, and prepare meeting notes.
• Travel and Expense Reports: 5% - Maintain calendars of executive staff, including the scheduling of meetings.
• Coordinate travel for executive staff.
• Prepare expense reports for executive staff.

Skills

calendar management, Meeting coordination, expense reports, microsoft office, travel arrangements, concur, powerpoint

Top Skills Details

calendar management,Meeting coordination,expense reports,microsoft office,travel arrangements

Additional Skills & Qualifications

Experience with handling requests from a variety of leaders Ability to hold C-Suite accountable to their schedules

Experience Level

Expert Level

Job Type & Location

This is a Contract to Hire position based out of Ontario, CA.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Ontario, CA.

Application Deadline

This position is anticipated to close on Oct 23, 2026.

Workplace Type

This is a fully onsite position in Ontario,CA.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.