Office Administrator Assistant

TEKsystems; Northbrook (IL); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Pre-tax and Roth post-tax

Life Insurance (Voluntary Life & AD&D)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave

Job summary

TEKsystems in Northbrook, IL is seeking an Office Administrator Assistant to manage front-desk operations and provide comprehensive administrative support in a fast-paced office. This contract-to-hire role requires professionalism, strong customer service, and the ability to multitask with data entry, filing, and mail handling.

The position emphasizes MS Office proficiency, attention to detail, and excellent verbal/written communication.

Qualifications

• Minimum of 2 years of experience in an administrative support or office assistant role in manufacturing or corporate settings.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• HS Diploma required or higher.
• Bilingual in Spanish and English (Nice to have).
• Excellent verbal and written communication, strong organizational skills, and attention to detail.

Responsibilities

• Answer incoming calls and direct them appropriately.
• Greet and assist visitors and employees in a professional manner.
• Follow Visitors Policy including sign-in and badges.
• Maintain a clean reception and office area.
• Provide admin support: data entry, filing, and correspondence.
• Maintain office supplies and place orders as needed.
• Manage inter-office mail and packages (USPS, FedEx, UPS, Amazon).
• Weekly mailings for remote employees or other locations.
• Support Customer Service and Executive Assistant teams on projects.
• Assist with additional duties as required.

Skills

Office suite

Front desk

Microsoft Office

Office 365

Administration support

Customer service

Education

HS Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Description

Position Overview The Office Administrator Assistant is responsible for managing front-desk operations and providing comprehensive administrative support to ensure smooth business operations. This role interacts with a variety of people in an office environment, requiring professionalism, a positive attitude, and strong customer service skills. The individual must be flexible, detail-oriented, and capable of multitasking in a fast-paced environment, always prioritizing the customer and organizational needs.

Essential Duties and Responsibilities

• Answer incoming calls and direct them appropriately.
• Greeting and welcoming visitors, clients, and employees in a friendly, professional manner
• Follow all protocols related to the Visitors Policy, including sign-in, photo ID verification, and issuing visitor badges.
• Maintain a clean and organized reception area and office area.
• Provide administrative support: data entry, filing, document preparation, and correspondence.
• Maintain office supplies inventory and place orders as needed.
• Manage inter-office mail and USPS, FedEx, UPS, and Amazon packages; notify recipients.
• Weekly mailings for remote employees or other locations.
• Order supplies, business cards, envelopes, letterhead, and labels.
• Maintain phone extension Master list.
• Support general office mailings and data entry.
• Assist Customer Service and Executive Assistant teams with special projects.
• Additional duties as required.

Skills

Office suite, front desk, Microsoft, Office 365, administrator support, Email, Administration, customer service skills

Top Skills Details

Office suite,front desk,Microsoft,Office 365,administrator support

Additional Skills & Qualifications

• Must Haves:
• - Minimum of 2 years of experience in an administrative support or office assistant role, preferably in a manufacturing or corporate setting
• - Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• - HS Diploma (preferred to have a higher level of education)
• Nice Haves:
• - Bilingual in Spanish and English
• Soft Skills:
• - Excellent verbal and written communication skills
• - Strong organizational skills and attention to detail
• - Ability to handle multiple tasks efficiently in a fast-paced environment
• - Professional demeanor and strong customer service orientation

Experience Level

Intermediate Level

Job Type & Location

This is a Contract to Hire position based out of Northbrook, IL.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 19, 2026.

Workplace Type

This is a fully onsite position in Northbrook,IL.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.