Senior Administrative Assistant

Raymond James; New York (NY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Raymond James in the United States is seeking an experienced administrative support professional to provide high-level services to a manager or group of managers. The role involves coordinating meetings, travel, and communications, while maintaining data systems and records.

The successful candidate will train staff, handle inquiries, and produce accurate reports, ensuring efficient, compliant operations across the function.

Qualifications

• High School Diploma with 6+ years of general administrative support experience.
• Ability to train and monitor and assign the work of others.
• Excellent written and verbal communication skills.
• Experience with data management and reporting.

Responsibilities

• Oversees and/or performs a range of diverse administrative activities for a manager or group of managers in an assigned functional area.
• Liaises with internal and external stakeholders to resolve routine matters.
• Prepares and edits administrative correspondence and documentation.
• Schedules appointments, maintains calendars, coordinates meetings and travel arrangements.
• Maintains files and data management systems and supports operational commitments.

Skills

Administrative support

Editing correspondence

Data gathering

Scheduling

Customer service

Education

High School Diploma

Tools

Office software

Job description

Job Description Summary

Under general supervision, uses advanced skills and knowledge gained through training and experience to provide a wide variety of administrative and staff support services to a manager or group of managers within an assigned functional area. May train, assign and monitor the work of others. Follows established procedures to perform routine tasks and receives general guidance and direction to perform other work with substantial variety and complexity requiring limited decision making responsibility. Some originality and ingenuity are required to locate, select and apply appropriate procedures, processes and techniques to assignments that are broad in nature. Resolves most questions and problems and refers new or unusual issues to a higher level. May serve as a resource to others in resolving problems and issues. Routine contact with internal and external customers is required to obtain, clarify or provide facts and information. May communicate information to internal or external customers to sell or service products.

Job Description Summary

Under general supervision, uses advanced skills and knowledge gained through training and experience to provide a wide variety of administrative and staff support services to a manager or group of managers within an assigned functional area. May train, assign and monitor the work of others. Follows established procedures to perform routine tasks and receives general guidance and direction to perform other work with substantial variety and complexity requiring limited decision making responsibility. Some originality and ingenuity are required to locate, select and apply appropriate procedures, processes and techniques to assignments that are broad in nature. Resolves most questions and problems and refers new or unusual issues to a higher level. May serve as a resource to others in resolving problems and issues. Routine contact with internal and external customers is required to obtain, clarify or provide facts and information. May communicate information to internal or external customers to sell or service products.

Job Description

Essential Duties and Responsibilities

• Oversees and/or performs a range of diverse administrative activities for a manager or group of managers in an assigned functional area.
• Serves as a central point of liaison with other functional areas and external stakeholders in resolving a variety of routine matters.
• Utilizes knowledge and understanding of operational policies and procedures to create, compose and edit administrative correspondence and documentation.
• Researches, gathers and compiles data and information; prepares reports and summaries; and replies to inquiries, selecting relevant data from a variety of sources.
• Monitors, reconciles and assists with fiscal administration for an assigned functional area.
• Provides and/or oversees support activities , including answering telephones; assisting and resolving problems and inquiries of visitors; reviewing and controlling incoming and outgoing correspondence; and following up on operational commitments.
• Schedules appointments; maintains calendars; and schedules and coordinates meetings, events, and/or travel arrangements, as required.
• Establishes, updates and maintains files, inventories and records and implements and maintains data management systems, as required.
• Maintains currency in modern office management methods and techniques.
• Performs other duties and responsibilities as assigned.

Knowledge, Skills, And Abilities

Knowledge of

• Advanced concepts, principles and practices of providing administrative support.
• Basic accounting principles.
• Fundamental investment concepts, practices and procedures used in the securities industry.
• Basic principles of banking and finance and securities industry operations.
• Advanced terminology of financial markets and products.

Skill in

• Performing diverse administrative tasks for a manager or group of managers.
• Creating, composing and editing correspondence and documentation.
• Researching information.
• Gathering and compiling data and information.
• Selecting relevant data from a variety of sources and preparing reports.
• Answering telephones and reviewing and controlling incoming and outgoing correspondence and following up on operational commitments.
• Scheduling appointments and maintaining calendars and schedules.
• Coordinating meetings, events and travel arrangements.
• Establishing and maintaining files, inventories and records.
• Implementing and maintaining data management systems.
• Operating standard office equipment and using required software applications.

Ability to

• Train and monitor and assign the work of others.
• Make administrative and procedural decisions and judgments.
• Analyze and solve problems.
• Maintain currency in modern office management methods and techniques.
• Attend to detail while maintaining a big picture orientation.
• Read, comprehend and apply business related information.
• Manage multiple tasks with changing priorities to meet deadlines in a fast paced environment with constant interruptions.
• Communicate effectively, both orally and in writing.
• Work collaboratively within a team environment.
• Provide a high level of customer service.
• Establish and maintain effective working relationships at all levels of the organization.

Educational/Previous Experience Requirements

• High School Diploma with a minimum of six (6) years of general administrative support experience required.
• OR ~
• Any equivalent combination of experience, education and/or training approved by Human Resources.

Education

High School (HS)

Work Experience

General Experience - 6 to 10 years

Salary Range

$55,000.00-$85,009.60

Travel

Less than 25%

Workstyle

Hybrid

The total compensation for this position includes base salary or wages, and may include components such as additional compensation (cash or equity), discretionary bonuses, or commissions. This position is eligible for a benefits package that may include medical, dental, and vision; life insurance; critical illness insurance and accident insurance; disability benefits; retirement savings; paid time off (including vacation, holidays, and sick leave); and parental leave. Eligibility for benefits and specific offerings may vary based on position and employment status. To view more details of the benefits offered, visit Myrjbenefits.com.

At Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm's core values of client-first, integrity, independence and a conservative, long-term view.

We Expect Our Associates At All Levels To

• Grow professionally and inspire others to do the same
• Work with and through others to achieve desired outcomes
• Make prompt, pragmatic choices and act with the client in mind
• Take ownership and hold themselves and others accountable for delivering results that matter
• Contribute to the continuous evolution of the firm

At Raymond James – as part of our people-first culture, we honor, value, and respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic selves, our organization, clients, and communities thrive.

The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.