SENIOR ADMINISTRATIVE ASSISTANT

Centric Brands; New York (NY); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

401(k) matching

Summer Fridays

Generous PTO

Merchandise discounts

Career development opportunities

Job summary

Centric Brands is seeking a Senior Administrative Assistant who can multi-task and plan ahead while building strong internal and external relationships. You will manage executives’ calendars, coordinate complex travel, handle correspondence, and support cross-functional teams with projects and presentations.

The role requires 3-5+ years of senior-level support in fast-paced environments, with a keen eye for detail, discretion, and integrity.

Qualifications

• 3-5+ years of experience supporting senior executives or high-level stakeholders.
• Experience in fashion, consumer products, retail, or related industries preferred.
• Strong organizational and time management skills with attention to detail.

Responsibilities

• Manage a busy and evolving calendar, coordinating meetings and schedules.
• Coordinate travel arrangements and related logistics.
• Support email and correspondence management with timely follow-up.
• Coordinate meetings, events, and team activities with cross-functional partners.
• Track action items and ensure deliverables stay on schedule.
• Prepare and process expense reports accurately and timely.
• Assist with creating presentations, reports, and materials from stakeholders.

Skills

Calendar management

Travel coordination

Communication

Discretion

Time management

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Centric Brands is a leading lifestyle brand collective that designs, sources, markets and sells high quality products in multiple segments, including women's, men's and kid's apparel, accessories, entertainment and beauty. Centric Brands is focused on our customers and our brands that will drive the company's future growth. We are defined by innovation as we seize new opportunities and thrive in an environment informed by creativity and thinking that is both analytical and outside the box. Centric Brands reflects a team built on respect, for others and for the hard work it takes to achieve our goals and build our bright future together.

We are looking for an Senior Administrative Assistant with the ability to multi-task, think and plan ahead while establishing strong relationships within and outside the company. You will need to be a responsible, organized self-starter with a keen eye for detail who can work under pressure in a fast-paced environment with little guidance. You must also possess a high level of discretion and integrity in dealing with confidential information.

Specific Responsibilities

• Manage a busy and evolving calendar, coordinating meetings and ensuring schedules remain organized and aligned with business priorities.
• Coordinate travel arrangements, including itineraries, accommodations, transportation, and related logistics.
• Support email and correspondence management by prioritizing messages, flagging urgent items, and ensuring timely follow-up.
• Partner with administrative colleagues and cross-functional teams to coordinate meetings, events, offsites, and team activities.
• Track action items and follow-ups from meetings, helping ensure key deliverables stay on schedule.
• Prepare and process expense reports accurately and in a timely manner.
• Assist with the creation of presentations, reports, and meeting materials by gathering and organizing information from stakeholders.
• Help coordinate projects across teams, ensuring clear communication and follow-through.
• Maintain strong working relationships with internal partners and external contacts.
• Identify opportunities to improve administrative processes and increase team efficiency.
• Provide support on special projects and other administrative needs as assigned.
• Handle confidential information with professionalism, discretion, and sound judgmentt.

Our Best Fit Candidate Would Have

• 3-5+ years of experience supporting senior executives, department leaders, or high-level stakeholders in a fast-paced environment.
• Experience within fashion, consumer products, retail, apparel, entertainment, media, or other dynamic creative industries preferred.
• Strong ability to stay organized, prioritize competing demands, and adapt to changing business needs.
• Excellent organizational, administrative, and time management skills with strong attention to detail.
• Effective written and verbal communication skills with the ability to interact professionally across all levels of an organization.
• Ability to manage multiple projects and responsibilities simultaneously while maintaining a high level of accuracy and professionalism.
• Demonstrated discretion and professionalism when handling confidential and sensitive information.
• Comfortable working in a collaborative, entrepreneurial, and evolving business environment.
• Flexible, proactive, and resourceful with a solutions-oriented approach.
• Strong interpersonal skills and emotional intelligence, with the ability to build positive relationships across teams.
• Self-starter with a strong sense of ownership, accountability, and follow-through.
• Professional presence and confidence supporting executive-level leaders.
• Willingness to support occasional personal and administrative tasks as needed.

Technical Skills

• Experience with expense reporting, travel coordination, calendar management, and other executive administrative responsibilities.
• Strong proficiency in Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
• Ability to create polished presentations and meeting materials in PowerPoint.
• Experience using AI productivity tools such as Microsoft Copilot, ChatGPT, or similar platforms.
• Advanced scheduling and complex calendar management skills.
• Experience preparing reports, tracking information, and maintaining administrative systems.

In return, we provide an industry-competitive salary, along with a comprehensive benefits plan (medical, dental, vision) that includes a matching 401(k), Summer Fridays, generous PTO, merchandise discounts, excellent career development opportunities, and a work environment that reflects our industry leadership. Our social impact program, Centric Cares, focuses on volunteerism to make a difference in communities we live and work in and our D&I committee is shaping the future of diversity, equity and inclusion at Centric Brands through workshops, resources and inspiring conversation.

Salary Range: $80,000 - 95,000

Centric Brands is an Equal Opportunity Employer