Executive Assistant

Centric Brands Inc.; New York (NY); Hybrid; USD 72,000 - 88,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) matching

Summer Fridays

Generous PTO

Merchandise discounts

Job summary

Centric Brands is seeking an Executive Assistant to support senior leadership in a fast-paced, creative environment. You will manage complex calendars, coordinate travel, handle confidential information, and prepare materials for executive meetings in a hybrid New York setting.

Ideal candidates have 4–7 years of experience supporting executives, strong organizational and communication skills, and the ability to navigate shifting priorities.

Qualifications

• 4-7 years of experience supporting senior executives, founders, high-profile talent, or leaders in a fast-paced, high-touch environment.
• Experience working within the creative, entertainment, fashion, media, or talent industries is strongly preferred.
• Proven ability to operate independently, exercise sound judgment, and navigate shifting priorities.
• Exceptional organizational, project management, and time-management skills with strong attention to detail.
• Strong written and verbal communication skills across all levels of an organization.
• Proven ability to manage multiple priorities while maintaining accuracy under pressure.
• Highly discreet with confidential information handling.
• Comfortable bringing structure, organization, and process to a dynamic environment.
• Flexible and capable of limited personal support when needed.
• High emotional intelligence and interpersonal skills for diverse stakeholders.
• Skilled at managing up and driving accountability for follow-up and execution.
• Adaptable and solutions-oriented in a rapidly evolving setting.
• Professional, polished executive-facing presence.
• Ownership mindset with urgency and follow-through.

Responsibilities

• Manage a complex and fast-paced calendar, coordinating internal and external meetings across stakeholders.
• Arrange and oversee travel logistics, itineraries, accommodations and scheduling needs.
• Manage and prioritize incoming mail, emails and correspondence with timely responses.
• Coordinate meetings, conference calls, offsites, and special events with the team.
• Track meeting follow-ups and ensure timely completion of action items.
• Prepare, submit and reconcile expense reports with accuracy.
• Support creation of presentations, reports and executive materials from cross-functional sources.
• Screen and respond to general inquiries and escalate priority matters as needed.
• Serve as gatekeeper for EVP inbox, prioritizing urgent items and escalation decisions.
• Identify opportunities to improve efficiencies and optimize schedules and timelines.
• Attend select meetings to capture takeaways and ensure follow-through.
• Anticipate EVP needs and provide proactive support across projects.

Skills

Calendar management

Travel coordination

Expense reporting

Presentation support

Executive communication

Discretion & confidentiality

Cross-functional collaboration

Tools

PowerPoint

Outlook

Teams

Excel

ChatGPT

Claude

Microsoft Copilot

Job description

About Us

Centric Brands is a leading lifestyle brand collective that designs, sources, markets and sells high quality products in multiple segments, including women’s, men’s and kid’s apparel, accessories, entertainment and beauty. Centric Brands is focused on our customers and our brands that will drive the company’s future growth. We are defined by innovation as we seize new opportunities and thrive in an environment informed by creativity and thinking that is both analytical and outside the box. Centric Brands reflects a team built on respect, for others and for the hard work it takes to achieve our goals and build our bright future together.

We are looking for an Executive Assistant with the ability to multi-task, think and plan ahead while establishing strong relationships within and outside the company. You will need to be a responsible, organized self-starter with a keen eye for detail who can work under pressure in a fast-paced environment with little guidance. You must also possess a high level of discretion and integrity in dealing with confidential information.

Specific Responsibilities Would Include

Responsibilities

• Manage a complex and fast-paced calendar, coordinating internal and external meetings while ensuring alignment across key stakeholders.


• Arrange and oversee all travel logistics, including itineraries, accommodations, transportation, and related scheduling needs.


• Manage and prioritize incoming mail, emails, and correspondence, ensuring timely responses and appropriate follow-up.


• Partner closely with Executive Assistants and administrative team members to coordinate meetings, conference calls, offsites, and special events.


• Proactively track and manage meeting follow-ups, ensuring timely completion of action items and deliverables.


• Prepare, submit, and reconcile expense reports with a high degree of accuracy and attention to detail.


• Support the creation of presentations, reports, and executive materials by gathering and organizing information from cross-functional stakeholders.


• Screen and manage incoming communications, responding to general inquiries and escalating priority matters as needed.


• Serve as a strategic gatekeeper for the EVP's inbox, identifying urgent priorities, managing deadlines, and determining when executive involvement is required versus when matters can be delegated.


• Identify opportunities to improve efficiencies, streamline workflows, and optimize the EVP's schedule and project timelines.


• Participate in select meetings and calls to capture key takeaways, track action items, and ensure effective follow-through.


• Anticipate the EVP's needs, exercise sound judgment, and provide proactive support across a variety of business initiatives and ad hoc projects.


• Build strong relationships across internal teams and external partners to facilitate seamless communication and execution.


• Handle sensitive and confidential information with the highest level of discretion and professionalism.

Our Best Fit Candidate Would Have

• 4-7 years of experience supporting senior executives, founders, high-profile talent, or leaders in a fast-paced, high-touch environment.


• Experience working within the creative, entertainment, fashion, media, or talent industries is strongly preferred.


• Poven ability to operate independently, exercise sound judgment, and effectively navigate shifting priorities and unexpected situations.


• Exceptional organizational, project management, and time-management skills with outstanding attention to detail.


• Strong written and verbal communication skills with the ability to interact confidently across all levels of an organization.


• Demonstrated ability to manage multiple priorities simultaneously while maintaining accuracy and professionalism under pressure.


• Highly discreet and trustworthy, with experience handling sensitive and confidential information.


• Comfortable bringing structure, organization, and process to an entrepreneurial, high-growth, and dynamic environment.


• Flexible and willing to provide limited personal support when needed.


• High emotional intelligence with strong interpersonal skills and the ability to build relationships across diverse stakeholder groups.


• Skilled at managing up, influencing across teams, and driving accountability for follow-up and execution.


• Adaptable, solutions-oriented, and energized by working in a rapidly evolving environment.


• Professional, polished presence with strong executive-facing capabilities.


• Proactive mindset with a strong sense of ownership, urgency, and follow-through.

Technical Skills

• Experience managing expense reporting and executive administrative systems.


• Proficiency in Microsoft PowerPoint, including executive-level presentation development.


• Experience leveraging AI tools such as ChatGPT, Claude, and Microsoft Copilot.


• Expert-level calendar management, scheduling, and travel coordination.


• Strong proficiency with Microsoft Outlook, Teams, and other business productivity platforms.


• Advanced Microsoft Excel skills, including formulas, PivotTables, data analysis, and reporting.

In return, we provide an industry-competitive salary, along with a comprehensive benefits plan (medical, dental, vision) that includes a matching 401(k), Summer Fridays, generous PTO, merchandise discounts, excellent career development opportunities, and a work environment that reflects our industry leadership. Our social impact program, Centric Cares, focuses on volunteerism to make a difference in communities we live and work in and our D&I committee is shaping the future of diversity, equity and inclusion at Centric Brands through workshops, resources and inspiring conversation.

Salary Range: $80,000

At Centric Brands, we believe our people are our greatest asset, and we seek to structure competitive compensation offers to ensure that we are able to attract and retain the best talent. Our job postings include an annual base salary range at the time of employment. The stated base salary range represents our good faith estimate as to what candidates are likely to expect, and we tailor our offers within the range based on several factors, including the selected candidate's educational and professional experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the selection process. Base salary is a part of a total compensation package, which, depending on the position, may also include commission earnings, annual bonus and other Centric Brands sponsored benefit programs.

Be part of our growing community by getting involved with groups, teams and initiatives like Be Green, Be Giving, and Be Celebrated.

Centric Brands is an Equal Opportunity Employer

Please note that Centric Brands will only reach out to interview, make an offer of employment or conduct onboarding activities for candidates who have applied through our careers site. When interviewing for a position, the candidate experience will include live interaction, such as a video conference or telephone call, with a Recruiter and/or company employee(s). We will never ask for any money or payments from applicants at any point in the recruitment process. Be aware of suspicious recruitment activity. If you think you are a victim of an employment scam, you may contact your local law enforcement agency and/or visit the Federal Trade Commission website here: https://consumer.ftc.gov/articles/job-scams.

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