Senior Administrative Assistant

Copley Hospital; Morristown (VT); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Full-time position

Competitive pay $22–$25 per hour

Job summary

Copley Hospital in Morrisville, Vermont is seeking a Senior Administrative Assistant to support the President/CEO, Senior Management Team and Administration staff. The role involves managing a variety of operational and administrative tasks, coordinating meetings, drafting correspondence, and distributing minutes.

The successful candidate will have 2–3+ years of relevant experience, strong communication and MS Office skills, and the ability to prioritize multiple duties in a fast-paced

Qualifications

• Associate degree or certification in a related field preferred.
• 2–3+ years of relevant experience.

Responsibilities

• Facilitates and completes administrative and special projects, as assigned.
• Attends meetings, as required.
• Assists in the coordination of events for Administration, Board, and Medical Staff, as assigned.
• Follows through on assignments and tracks decisions and recommendations to completion.
• Composes correspondence on behalf of the Administrative Office.
• Proofreads and edits documents as requested.
• Learns new software and uses systems to maintain admin and Board documentation and education.
• Interacts with local, state, and national organizations professionally.
• Identifies ways to improve administrative efficiency and develops improvement plans.
• Fields visitors and calls and directs them to the appropriate contact.
• Coordinates schedules with the Executive Assistant for daily coverage.
• May serve as Notary Public if licensed.
• Other duties to ensure smooth operation of Administration.
• Manages and orders office supplies and materials.

Skills

Excellent communication

Diplomacy

Organizational skills

Administrative skills

Microsoft Office proficiency

Education

Associate degree or certification equivalent

Tools

Outlook

Word

Excel

PowerPoint

Job description

Overview

Copley Hospital, located in Morrisville/Stowe VT, is in search of a Senior Administrative Assistant to join our team! The Senior Administrative Assistant will support the administrative office, the President/CEO, the Senior Management Team, and Administration staff. This individual will be responsible for providing a variety of operational, administrative, and support services, including scheduling appointments, composing correspondence, developing meeting agendas, transcribing and distributing meeting minutes, and coordination of special projects. This individual must also have the ability to prioritize workflow from all areas supported.

Copley is a vital and integral part of our local community. Our employees are skilled in their areas of responsibility and our size allows us to offer a personal touch to our patients. Supporting one another is central to our culture.

This position is Full-Time (PT available).

Compensation: $22-25/hour.

The posted salary range reflects compensation for candidates with limited experience. An offer may vary based on factors such as experience, education, skills, internal equity, and market data. An offer of employment may be outside of the posted range based on those factors.

Responsibilities

• Facilitates and completes administrative and special projects, as assigned.
• Attends meetings, as required.
• Assists in the coordination of events for Administration, Board, and Medical Staff, as assigned.
• Follows through on assignments, and tracks decisions and recommendations that are made at meetings are completed in a timely manner.
• Composes correspondence, as appropriate and assigned on behalf of the Administration Office.
• Proofreads and edits documents, as requested.
• Utilizes various systems to support maintenance of administrative and Board documentation and education. Learns new software in a timely way.
• Interacts occasionally with local, state, and national organizations in a professional manner. Facilitates communications between Administration and various constituent groups, both internal and external.
• Identifies areas of improvement relating to administrative efficiency and develops plans to improve performance.
• Fields visitors and calls, and refers them to the appropriate individual for resolution and follow up.
• Coordinates schedules around time off with the Executive Assistant to ensure appropriate daily coverage in the Department.
• May serve as Notary Public for the organization, if licensed.
• Other duties, as assigned, to ensure the smooth operation of Administration.
• Manages and orders office supplies and materials, as needed or requested.

Qualifications

Education:

• Associate degree or certification equivalent (preferred).

Experience:

• 2-3+ years of relevant experience.

Skills:

• Excellent oral and written communication skills, diplomacy, organizational and administrative skills.
• Must possess the ability to manage complex internal and external relationships, displaying maturity, integrity, and a high degree of professionalism.
• Must be able to work effectively in stressful situations.
• Must have broad based administrative and computer skills including proficiency in Microsoft Office Products (Outlook, Word, Excel, Power Point, etc.).
• Familiarity with Lamoille County and regional healthcare agencies/services, preferred.