Senior Administrative Assistant

Lincoln University; Lincoln University (PA); Vor Ort; USD 25.000 - 36.000; Vollzeit

Zusammenfassung

Lincoln University in Lincoln University, PA seeks a Senior Administrative Assistant to provide advanced administrative support to the Dean of the College of Science & Technology.

You will manage complex calendars, prepare reports and presentations, coordinate travel, handle confidential records, and oversee office operations to ensure efficiency and compliance.

Bachelor's degree or equivalent experience preferred.

Qualifikationen

• Demonstrated expert knowledge of office procedures and business machine operation.
• Outstanding customer service, multi-tasking, time management, organization, and interpersonal communication skills.
• Proficiency in MS Office Suite of Applications or automated departmental systems.
• Work well independently and in a team environment.
• Demonstrated ability to use good judgment, follow through on tasks, and maintain confidentiality.

Aufgaben

• Manage office workflow to meet departmental objectives and ensure efficiency.
• Prepare and distribute correspondence, reports, proposals and presentations.
• Respond to inquiries; manage calendars and travel arrangements.
• Plan and coordinate events and protect confidential information.
• Oversee and maintain organized office; manage supplies and banking transactions.
• Complete special projects and other duties as assigned.

Kenntnisse

Office procedures

Customer service

Multi-tasking

Time management

Organization

Interpersonal communication

MS Office

Confidentiality

Teamwork

Ausbildung

60+ college credits

Associate’s degree

Five+ years related experience

Jobbeschreibung

Position:Senior Administrative Assistant

Location: Lincoln University, PA

Job Id:1314

# of Openings:1

Job Title: Senior Administrative Assistant — Grade 4 FLSA Status: Non-Exempt

Salary: Hourly Rate — 37.5 hours/week

Reports To: Department Administrator or Designee

JOB SUMMARY:

The Senior Administrative Assistant reports directly to the Dean, College of Science & Technology. Within established department procedural guidelines, the incumbent performs advanced, complex and high volume administrative support functions to complete assigned duties and comply with University policies and external governmental agency regulations.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Manage office workflow to meet departmental performance objectives and ensure operational efficiency. Prepare and distribute correspondence, reports, proposals and presentations.

Respond to walk-in, e-mail and telephone inquiries. Manage department and/or administrator calendars.

Make travel arrangements, manage itineraries and prepare expense reports. Plan and coordinate special events.

Oversee and maintain an organized office; and protect sensitive/confidential information. Access, retrieve and store records according to established file systems.

Order and distribute supplies and equipment and control inventory.

Perform general business and banking transactions, i.e., manage cash receipts, prepare bank deposits, purchase orders, account reconciliation, and accounts and receivable. Complete special or cyclical projects and additional tasks that reflect the nature of the actual work assignment.

All other relevant duties as assigned.

EDUCATION:

60+ college credits, Associate’s degree, specialized training or certification in related area; or five or more years of related and commendable work experience.

QUALIFICATIONS:

Demonstrated expert knowledge of office procedures and business machine operation.

Outstanding customer service, multi-tasking, time management, organization, and interpersonal communication skills.

Ability to build and maintain effective working relationships and interact professionally with all levels of staff, students, parents, vendors, clients, and visitors. Exceptional analytical, communication, and technical skills.

Proficiency in MS Office Suite of Applications or automated departmental systems. Work well independently and in a team environment.

Demonstrated ability to use good judgment, follow through on assigned tasks, and maintain confidentiality. Commitment to professional development.

WORK ENVIRONMENT:

Work is primarily performed in a university campus environment and requires a flexible schedule including evening and weekend work. Travel for administrative work is expected. The employee is subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes.

PHYSICAL DEMANDS:

Moderate lifting up to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and body mobility to stoop, kneel, bend and reach.