Senior Administrative Assistant

Cumming Group; Honolulu (HI); On-site; USD 28,681 - 36,313; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

401(k) Matching

Paid Time Off

Paid Holidays

Short and long-term disability

Employee Assistance Program

Job summary

Cumming Group in Honolulu seeks a Senior Administrative Support professional to back office leaders and project teams. You will manage calendars, arrange travel, process expenses, prepare reports, and support documentation and proposals.

The role requires strong organizational and communication skills, with 3–5 years in a similar setting. You will help onboard new hires, coordinate events, and maintain CRM and document control systems in a dynamic environment.

Qualifications

• Bachelor's degree in business administration, office management, or related field preferred.
• 3–5 years of experience in senior administrative support or equivalent.
• Proficiency with Microsoft Office Suite and ability to learn new tools quickly.
• Strong written and verbal communication with internal and external stakeholders.
• Experience managing calendars, meetings, travel, and expense reports.

Responsibilities

• Provide senior‑level administrative support to office leaders and project team.
• Coordinate meetings, take minutes, and follow up on actions.
• Maintain CRM data and generate reports to support operations.
• Build and maintain relationships with clients and vendors.
• Assist with proposal development, meeting materials, and presentations.
• Oversee document control and filing systems; ensure policy compliance.
• Support onboarding for new hires and coordinate office events and celebrations.
• Foster a positive, inclusive culture and serve as a cultural ambassador.
• Support project teams with administrative tasks and proposal coordination.
• Attend work during normal business hours.

Skills

Organizational skills

Communication

Relationship management

Attention to detail

Adaptability

Punctuality

Team collaboration

Time management

Education

Bachelor's degree in business administration or related field

Tools

Concur

CRM software

Job description

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double‑digit year‑over‑year revenue growth, the opportunities to make your mark are limitless!

Essential Duties & Responsibilities

• Senior Administrative Support: Provide comprehensive senior‑level administrative support services to office leaders and the project team. This includes managing correspondence, scheduling meetings, arranging travel arrangements and processing expense reports.
• Meeting Coordination: Arrange and attend meetings, taking accurate meeting minutes and ensuring follow‑up actions are documented and communicated effectively. Assist in preparing meeting materials, reports, and presentations as required.
• CRM Database Management: Enter and maintain accurate information in the CRM database, running reports as needed to support office operations and customer relationship management.
• Relationship Management: Maintain relationships with clients and vendors, managing office contracts and ensuring timely and effective communication to support business operations.
• Proposal Support: Provide high‑level support to office leaders for proposal development, including scheduling meetings, preparing meeting minutes, reports, presentations, and other documents as required.
• Document Control: Manage filing systems and document control systems to ensure efficient organization and easy access to important records. Ensure compliance with company policies and procedures.
• Onboarding Support: Assist new hires with company procedures, standards, and guidelines to facilitate a smooth transition into the organization. Provide a welcoming tour of the office and ensure that new employees have the necessary tools and resources to succeed in their roles.
• Party Planning: Organize monthly birthday and anniversary celebrations, life celebrations (marriages, birth of babies, etc.), social hours, Team Building events, Summer/Holiday parties, Lunch and Learns, and other office events. Coordinate logistics, decorations, catering, and activities to create memorable and engaging experiences for Team Members.
• Cultural Ambassadorship: Act as a cultural ambassador, modeling the organization’s values and promoting a positive work culture. Foster a collaborative, respectful, and inclusive environment within the office.
• Team Support: Provide support to the project team, including administrative tasks, coordination of project‑related activities, and assistance with proposals and presentations.
• Other duties as assigned.
• Attendance at work during normal business hours.

Knowledge & Skills Required

• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with Concur and document management systems is a plus.
• Organizational Skills: Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• Communication: Excellent verbal and written communication skills. Ability to interact professionally with internal and external stakeholders.
• Relationship Management: Demonstrated ability to build and maintain relationships with customers, vendors, and internal stakeholders.
• Attention to Detail: Meticulous attention to detail with a focus on accuracy and quality in all tasks.
• Adaptability: Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Cultural Fit: Alignment with the organization’s values and commitment to fostering a positive work culture.
• Punctuality: Consistently punctual and reliable, demonstrating the ability to arrive at the office on time each day.

Preferred Education And Experience

Education: Bachelor's degree in business administration, office management, or related field preferred.

Experience: Minimum 3–5 years of experience in senior administrative support role, preferably in a fast‑paced office environment.

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, and with all similar state and local laws.

The salary range for this full‑time role is $20.82–$26.36 per hour. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long‑term disability
• Employee Assistance Program