Receptionist

CUMMING GROUP; New York (NY); On-site; USD 31,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Time Off

Paid Holidays

Short and long-term disability

Employee Assistance Program

Job summary

Cumming Group is seeking a proactive Receptionist/Administrative Assistant to greet clients, manage the front desk, and support office operations in a fast-paced environment.

You will handle phone routing, scheduling, and coordination with various teams while maintaining a welcoming, professional atmosphere for all employees and visitors in our New York office.

Qualifications

• Prioritize tasks effectively in a fast-paced office.
• Greet clients and visitors in a professional, courteous manner.
• Coordinate meeting logistics and support the team’s administrative needs.

Responsibilities

• Front Desk Management: greet visitors and direct to the right department.
• Phone and Communication: answer calls, take messages, route to appropriate staff.
• Client and Team Support: assist with requests and coordinate office tasks.
• Facilities Coordination: liaise with facilities for repairs and maintenance needs.
• Meeting Preparation: set up rooms, arrange catering, ensure materials are ready.

Skills

Multitasking

Communication

Problem-Solving

Adaptability

Organizational Excellence

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Concur

Job description

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 15 rankings in ENR. With over 70 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!We are seeking an engaging and professional Receptionist to be the face of the company. The Receptionist / Administrative Assistant is a pivotal role in supporting the smooth operations of the office and contributing to the overall success of the team. This individual will not only welcome clients and guests but will also play an integral role in supporting our team with administrative tasks, facilities management, and meeting preparation. The ideal candidate is a proactive and organized individual with strong customer service skills, capable of handling multiple responsibilities and maintaining a professional environment.This dynamic position involves maintaining office supplies and ensuring a welcoming environment for both employees and visitors. As the face of the organization, the Receptionist / Administrative Assistant plays a critical role in fostering a positive, inclusive, and high-energy work culture while contributing to the efficiency of the team and the growth of the organization.We believe in fostering a welcoming and supportive workplace, and we look forward to adding a dedicated, proactive receptionist to our team who will enhance our professional image and provide valuable support to both our clients and team members.Responsibilities:Front Desk Management: Greet and welcome all visitors and clients in a friendly and professional manner, directing them to the appropriate department or individual.Phone and Communication Management: Answer incoming calls, directing them to the appropriate personnel, and taking clear messages when necessary.Client and Team Support: Assist clients and team members with various requests, ensuring smooth coordination of meeting logistics, office supplies, and other administrative tasks.Facilities and Maintenance Coordination: Liaise with facilities and maintenance teams for office repairs or issues, ensuring the office environment is well-maintained.Meeting Preparation: Assist with the preparation of meeting rooms, including setup, catering orders, and ensuring all necessary materials are available.Clerical and Administrative Assistance: Provide clerical support such as document preparation, filing, and maintaining organized records as needed by the team.Office Organization: Maintain cleanliness and order in the reception and kitchen areas. Ensure common areas are stocked with essential office supplies and place weekly supplies and grocery orders.Other duties as assigned : Willingness to take on new responsibilities and adapt to evolving organizational needs.Mail and Deliveries: Receive and distribute incoming mail, deliveries, and faxes in a timely and organized manner.Knowledge & Skills Required:Technical Skills : Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with Concur or document management systems is highly desirable but not required.Organizational Excellence : Ability to multitask, prioritize tasks, and meet deadlines with minimal supervision. Strong attention to detail is crucial to success in this role.Communication : Exceptional verbal and written communication skills. Must interact with all levels of internal staff and external stakeholders in a professional, courteous, and effective manner.Problem-Solving : Ability to approach problems logically, offering solutions that support the team’s needs.Adaptability : Comfortable working in a fast-paced, ever-changing environment and able to handle a variety of tasks concurrently.Preferred Education and Experience:Education: High school diploma or equivalent or relevant certifications in office administration or a related field is preferred.Experience : At least 2 years of experience in a receptionist or support role in a fast-paced environment. Experience in greeting guest and handling administrative responsibilities.#LI-LM1Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.The salary range for this full-time role is $22.55-$28.58 per hour. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.In addition to base salary, Cumming Group offers a comprehensive benefits package including:MedicalDental InsuranceVision Insurance401(k)401(k) MatchingPaid Time OffPaid HolidaysShort and long-term disabilityEmployee Assistance Program