Senior Administrative Assistant

Randstad USA; Durham (NC); Hybrid; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Senior Administrative Assistant to support senior leadership in a dynamic environment. This role involves managing workflows, scheduling, and communication between teams, ensuring that all tasks are executed efficiently. The ideal candidate will have over five years of experience, exceptional organizational skills, and advanced proficiency in MS Office, particularly Excel. This position offers a hybrid work model, allowing flexibility while contributing to a successful team. If you thrive in a fast-paced environment and are ready to take on a challenging yet rewarding role, we encourage you to apply today.

Benefits

Medical Insurance

Vision Insurance

401(k)

Disability Insurance

Qualifications

• 5+ years of experience as a Senior Administrative Assistant.
• Advanced proficiency in MS Office, especially Excel.
• Strong organizational and prioritization skills.

Responsibilities

• Oversee Vice President’s workflow and manage schedules.
• Prepare reports and legal documents as needed.
• Coordinate travel arrangements for executives.

Skills

Organizational Skills

Time Management

MS Office Proficiency

Communication Skills

Legal Terminology Knowledge

Education

High School Diploma

Bachelor's Degree (Preferred)

Tools

MS Excel

MS Word

Job description

Direct message the job poster from Randstad USA

Are you a highly skilled and career-minded administrative professional ready to support senior leadership in a dynamic environment? We are seeking a proactive and detail-oriented Senior Administrative Assistant to provide comprehensive support to a team of Vice Presidents.

Key Responsibilities:

• Oversee Vice President’s workflow including mail, correspondence, and telephone calls, determining priorities, preparing responses, and/or responding appropriately without errors and in a timely manner.
• Maintains calendars to include scheduling court appearances, client meetings and other engagements. Ensures there are no scheduling conflicts and notifies attorneys of pending deadlines.
• Services as intermediary between in-house attorneys, outside personnel and the external attorneys, relaying communication between groups.
• Generates correspondence, meeting minutes, and the logging and distribution of incoming and outgoing mail.
• Maintains office files, records, logs and any other information in relation to the work of the attorneys.
• Prepares a variety of reports and legal documents for which knowledge of legal terminology, procedures and discovery is required.
• As directed by the Vice President or his/her reports, schedule and/or attend meetings and take minutes.
• Create and maintain filing system(s) for the purpose of storing and retrieving documents efficiently (electronically and paper).
• Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered.
• Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
• Make travel arrangements for Vice President and his/her direct reports and/or guests through Travel Services Department.
• Support departmental budget processes which could include running reports, simple budget analysis, and/or budget entries.
• Complete special projects and other assignments in an accurate and timely manner.
• Performs other duties as assigned.

What We Need:

• Proven experience as a Senior Administrative Assistant (5+ years).
• Exceptional organizational, prioritization, and time management skills.
• Advanced proficiency in MS Office, particularly Excel (pivot tables preferred).
• Experience in the healthcare industry (preferred).
• A strong work ethic and a desire to contribute to a successful team.

PAY: $36.49/hour (W2) paid weekly.

SCHEDULE: Monday - Friday, 1st shift

HYBRID - WORK-FROM-HOME - Must be within 50 miles of Durham location for in office days when needed

ASSIGNMENT: 3-6 Months with possible extension and/or conversion

If you're ready for a demanding yet fulfilling role, we encourage you to apply today!

FOR MORE IMMEDIATE CONSIDERATION, email a current resume to [e-mail]

TXT: Your NAME and AA to 954-308-6735

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Insurance, Hospitals and Health Care, and Insurance Carriers

Referrals increase your chances of interviewing at Randstad USA by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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