Senior Administrative Assistant

Benedict College; Columbia (SC); On-site; USD 42,000 - 64,000; Full time

Job summary

Benedict College in Columbia, SC is seeking a Senior Administrative Assistant to provide and coordinate administrative services for the Division of Academic Affairs. Under supervision, you will perform confidential secretarial and administrative functions, manage calendars, coordinate meetings, prepare reports, and support multiple departments.

The role requires an Associate's degree (Bachelor's preferred) and at least 5 years of admin experience, with proficiency in Microsoft 365 and virtual

Qualifications

• Efficient organizational skills.
• Strong oral and written communication.
• Effective interpersonal skills.

Responsibilities

• Provide general office management.
• Prepare meeting minutes and reports.
• Coordinate schedules and calendars for VPAA and AVPAA.
• Coordinate in-person and virtual meetings and events.
• Assist VPAA with communications, approvals, and signature requests.
• Prepare reports and relevant correspondence for VP's appointments and meetings.
• Maintain records of personnel.
• Budget management, requisitions in purchasing system.
• Coordinate travel for VPAA/AVPAA and for faculty/students.
• Provide administrative support to academic departments.
• Maintain equipment and supplies for Office of Academic Affairs.
• Maintain databases for internal and external reporting.
• Monitor responses to student and faculty requests for information.
• Generate reports using various systems.
• Other duties as assigned.

Skills

Organizational skills

Oral and written communication

Interpersonal skills

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft 365

Virtual meetings

Calendar functions

Shared files

Job description

Job Details

Job Location: BENEDICT COLLEGE - COLUMBIA, SC 29204 This position is responsible for providing and coordinating administrative services for the Division of Academic Affairs. Under general supervision, the senior administrative assistant performs a variety of sensitive and confidential secretarial, technical, and administrative functions using current technological tools.

• Provide general office management
• Prepare meeting minutes and reports
• Coordinate schedules and calendars for the Vice President for Academic Affairs and Associate Vice President for Academic Affairs
• Coordinate in-person and virtual meetings and events of the Division of Academic Affairs
• Assist VPAA with timely management of communications, approvals, and signature requests
• Assist with preparation and/or timely submission of reports and relevant correspondence/documents for the Vice President's appointments and meetings.
• Maintain accurate electronic and/or hard copy records of personnel
• Budget management, entry and tracking of requisitions in the purchasing system
• Coordinate travel for VPAA and AVPAA and for faculty and/or student groups
• Assist with communications and official documents of the Division
• Provide administrative support to the academic departments
• Maintain equipment and supplies for the Office of Academic Affairs
• Maintain databases for internal and external reporting
• Monitor and confirm responses to student and faculty requests for information and assistance
• Utilize various systems to generate reports
• Other duties as assigned

Qualifications

REQUIRED KNOWLEDGE SKILLS AND ABILITIES:

• Efficient organizational skills
• Strong oral and written communication skills
• Effective interpersonal skills

  MINIMUM EDUCATION, TRAINING AND EXPERIENCE:

  • Associate's degree required; bachelor's degree preferred
  • Demonstrated technology proficiency (including Microsoft 365, virtual meetings, calendar functions, shared files, etc.)
  • Previous administrative experience in office setting (5 years minimum)