Senior Administrative Assistant

MANTECH; Chantilly (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

MANTECH seeks a motivated, career, and customer-oriented Senior Administrative Assistant to join our team in Chantilly, VA. The successful candidate will provide on-site administrative support to senior leaders and help keep fast-paced programs running smoothly.

Responsibilities include managing calendars, coordinating travel, arranging meetings, taking minutes, and supporting HR, records, facilities, and security tasks.

Qualifications

• High School Diploma or Bachelor’s Degree with required experience.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organization and time-management skills.
• Typing speed 50+ wpm.
• Ability to work independently with minimal supervision.
• Excellent oral and written communication and teamwork.

Responsibilities

• Provide administrative support to Senior Leaders and staff.
• Manage calendars, travel arrangements, and correspondence.
• Schedule meetings and prepare minutes.
• Assist with HR, records, facilities, and security tasks as needed.
• Provide coverage across Administrative Team; travel up to 25%.

Skills

Microsoft Office

Typing 50+ wpm

Calendar management

Written and verbal communication

Time management

Independent work

Team collaboration

Education

High School Diploma or equivalent

Bachelor’s Degree (preferred)

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

Job description

MANTECH

MANTECH seeks a motivated, career, and customer-oriented Senior Administrative Assistant to join our team in Chantilly, VA area. The successful candidate will provide on-site administrative support to senior leaders.

Responsibilities include but are not limited to:

• Provide administrative support to Senior Leaders (to include: managing calendars, answering telephones, reviewing documents, making travel, responding to correspondence, and maintaining office staff phone contact lists)
• Oversees the administrative and clerical functions in support of the assigned team, contracts, projects, or tasks
• Schedule meetings and reserve conference rooms
• Attend and facilitate meetings, and capture meeting minutes (as directed)
• Performs other duties as assigned, such as Human Resources, Records Management, Facilities (to include escorting), and Security functions
• Provide coverage (as needed) across functional Administrative Team.
• Domestic travel up to 25%

Minimum Qualifications:

• High School Diploma and 8+ years of experience, or Bachelor’s Degree and 2+ years of experience.
• Demonstrated proficiency in Microsoft Office tools (to include: Outlook, MSWord, Excel, PowerPoint, etc.).
• Possess excellent organization and time-management skills
• Possess strong Typing Skills (50+ wpm).
• Ability to work independently on tasks (with minimal guidance).
• Have exceptional oral and written communication, organizational skills, and team-building skills.
• Experience working in fast-paced environments and working under quick timelines assisting multiple clients.

Preferred Qualifications:

• Demonstrate expert-level analytical and Critical Thinking Skills.
• Have strong interpersonal, people, and listening skills.
• Be responsive to tasking and able to work well independently and in groups.
• Previous NRO experience is highly desired.
• Experience with customer program eTrip

Security Clearance Requirement:

• Active/current TS/SCI with Polygraph is required.
  

Physical Requirements:

• Must be able to remain in a stationary position 50%
• Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Frequently communicates with co-workers, management, and customers, which may involve delivering presentations