Sales Administrator

Yancey Bros. Co.

Austell (GA)

On-site

USD 40,000 - 60,000

Full time

38 hours ago

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Benefits offered by this job

Full benefits package

401k plan

Profit sharing

Wellness program

Paid holidays

Paid sick leave

Tuition reimbursement

Job summary

Yancey Bros. Co. in Georgia seeks a Sales Administrator to accurately manage machine and attachment invoicing for Machine Division transactions.

You will review deal packages, verify costs, rebates, and ensure proper entries in the Caterpillar system before invoicing. You will also enter claims, manage payments, and calculate sales commissions. The role requires attention to detail, strong Microsoft Office skills, and the ability to work with sales teams to resolve issues and ensure timely

Qualifications

Prior experience creating and reviewing invoices for accuracy.
Ability to calculate figures such as discounts, interest, commissions, proportions, and percentages.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Familiar with Microsoft Office Suite (Word, Excel, Powerpoint, Outlook, Access) and Adobe Acrobat.
Must have organizational skills, detail oriented, and be compliance driven.
Must be able to shift focus as needed and return back to tasks.
Must be curious, provide solutions when problems arise and make judgment calls with the information provided.

Responsibilities

Review quote and signed orders for accuracy, calculate deal gross profit and verify accuracy of rebates applied.
Discuss with sales team regarding issues and clarification on deal packages.
Generate invoices for completed deal packages.
Report sales information to vendors.
Calculate commissions for sales representatives.
File and monitor payment of rebates from vendors.
Provide documentation for internal and external audits.

Skills

Invoicing accuracy

Deal package review

Cost calculation

Commission calculations

Communication with sales team

Attention to detail

Education

High school diploma or GED

Tools

AS400

Microsoft Office Suite

Job description

Who We Are

From Georgia. For Georgia. Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts and service. From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs. This all starts with our greatest asset…our employees.

What You Will Be Doing

The Sales Administrator will accurately and efficiently manage the invoicing of machines and attachments for Machine Division transactions. This person must review all details of the machine order and validate that appropriate costs are recorded prior to invoicing. This position requires a person to have extensive knowledge of Caterpillar programs and how to accurately apply them to the deals prior to invoicing. They must also enter the claims into the Caterpillar system as well as manage and ensure all claims are paid. This position also includes calculation of Salesman commissions.

Primary Responsibilities

Upon receipt of deal package from sales team, review quote and signed orders for accuracy, calculate deal gross profit and verify accuracy of rebates applied.
Discuss with sales team regarding issues and clarification on deal packages
Generate invoices for completed deal packages
Report sales information to vendors
Calculate commissions for sales representatives
File and monitor payment of rebates from vendors
Provide documentation for internal and external audits

Additional Responsibilities

Participate in required safety program, and work in a safe manner.
Additional duties as assigned by manager.

Who We Are Looking For

To be successful in this position you should have a proven sales record along with successes leading and developing a team. You should possess a strong sense of urgency and desire to provide superior customer service. The ability to provide direction and instruction and work in a team environment is essential to this position as well.

Education/Experience

High school diploma or general education degree (GED)

Required Qualifications/Skills

Prior experience creating and reviewing invoices for accuracy
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
Familiar with Microsoft Office Suite (Word, Excel, Powerpoint, Outlook, Access) and Adobe Acrobat
Must have organizational skills, detail oriented, and be compliance driven
Must be able to shift focus as needed and return back to tasks
Must be curious, provide solutions when problems arise and make judgment calls with the information provided
Ability to discuss issues with sales team, providing appropriate solutions and levels of detail needed

Preferred Qualifications/Skills

1 to 2 years dealer sales administration preferred
Prior experience using an AS400 system

Values

At Yancey Bros. Co, we are always looking to add people to our team who share our core values:

Safety: We value the lives and health of our team and customers above all else.
Integrity: We are ethical and trustworthy, demonstrate respect for others, and communicate truthfully and promptly.
Teamwork: We work as one across our organization for the benefit of our customers.
Excellence: We strive to be the best, continuously improving our customers’ experience and the solutions we provide.
Sense of Urgency: We respond quickly to customer needs and hold ourselves accountable for results.

Ideal Candidates Will Demonstrate The Following Values

Acting in a safe manner
Exhibiting honesty and integrity
Acting in a fair and ethical manner
Team mentality
Delivering quality results
Embraces change / improvement
Exhibiting superior customer service skills
Exhibiting pride and ownershipWorking with a sense of urgency
Exhibiting a winning attitude

What We Offer

Yancey Bros Co offers a full benefits package that includes aggressive compensation levels, technician tool allowances, full medical, vision and dental coverage, employee wellness programs, paid vacations and more.

Competitive Pay Structure