Senior Administrative Assistant

Mississippi Power Co; Atlanta (GA); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in the energy sector is seeking a Senior Administrative Assistant to support their Legal Department in Atlanta. This role involves coordinating schedules, managing information and providing comprehensive support to attorneys. Ideal candidates will have significant experience in administrative roles, superior communication skills, and the ability to maintain confidentiality. Join a dynamic team that values innovation and collaboration.

Qualifications

• 3+ years in an administrative role.
• 1 year supporting an attorney or senior manager.
• Experience identifying and implementing process improvements.

Responsibilities

• Provide full administrative support to attorneys.
• Schedule and maintain calendars and meetings.
• Plan and coordinate logistics for meetings and special events.

Skills

Technical skills in Microsoft Word, Excel, PowerPoint, Outlook and Teams

Excellent judgment and handling of sensitive information

Superior verbal and written communication skills

Ability to manage and complete multiple high-priority projects

Interpersonal skills and diplomacy

Education

High School Diploma

Associate’s degree or higher (preferred)

Tools

Thomson Reuters Legal Tracker e-billing software

Job description

The purpose of this position is to provide advanced-level administrative support to attorneys within the Legal Department, instilling confidence and trust by proactively identifying administrative needs and ensuring they are met. The position identifies ways to create administrative efficiencies throughout the department and, working with the other senior administrative assistant in the department, ensures that the administrative needs of the department functions effectively.

Functional Expertise:

• Provides full range of administrative support to about 14 attorneys, in coordination with another senior administrative assistant in the department

• Schedules and maintains calendars; schedules internal and external meetings; coordinates rescheduling to meet business demands and time constraints; ensures attorneys fulfill business meeting obligations

• Maintains various departmental dashboards and tracking of deliverables

• Complies and organizes data for miscellaneous proceedings and needs for the department and business unit clients

• Plans and coordinates logistics for meetings and special events (e.g., conference rooms, refreshments, audio-visual, and participant invitations)

• Coordinates travel arrangements ( e.g ., air, hotel, ground transportation, restaurants)

• Coordinates office administrative functions including opening and reviewing mail and taking appropriate action; maintains office supplies; process invoices for payment; manages time entry

• Administers the assignment of technology

• Back up to another assistant as needed

Business Acumen:

• Serves as administrative resource for internal employees; provides information and interpretation of Company policy and procedures; assists in the understanding of and compliance with Company guidelines

• Processes confidential information and maintains strict confidentiality

• Anticipates and takes initiative on issues that arise involving the department

• Proactively recommends systems and approaches to ensure the department is run efficiently

Engagement:

• Coordinates special projects or assignments unique to business unit

• Communicates process improvements to all affected parties to ensure adherence

• Manages and evaluates administrative needs and requirements

• Provides excellent customer service to all employees

Driving Results:

• Serves as liaison for addressing inquiries; researches, resolves, and responds to inquiries with minimal guidance

• Regularly monitors department areas and needs to ensure administrative and supply needs are met

• Compiles metrics and reports for key functions

• Provides supplemental support as needed during peak periods of activity

Qualifications

Education, Certifications/Licenses:

Required:

• High School Diploma

Preferred:

• Associate’s degree or higher

Related Work Experience:

Required:

• 3+ years in an administrative role

• At least 1 year of experience supporting an attorney or senior manager

• Previous experience identifying and implementing process improvements

Applicant may possess a combination of equivalent education and work experience.

Specific Skills & Knowledge:

Required:

• Technical skills: intermediate proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Teams is required. Intermediate proficiency in Thomson Reuters Legal Tracker e-billing software is preferred but not required.

• Demonstrated ability to handle information in a sensitive and confidential manner, ability to work well with all levels in the organization

• Ability to be self-directed and take a proactive approach to everyday responsibilities

• Excellent judgment and demonstrated ability to handle business with a high degree of discretion, confidentiality and diplomacy

• Ability to manage and complete multiple high-priority projects and activities with strict time-sensitive deadlines

• Ability to prioritize, coordinate and schedule various tasks in a dependable and organized manner with little direction

• Superior verbal and written communication skills

• Ability to interface with diplomacy and tact at all levels, including executives, employees, and business clients

• Keen sense of responsibility in managing other’s schedules

Working Conditions/Physical Requirements:

• Ability to work at a computer

• This position requires the ability to lift up to 10 pounds

• The position works in an office environment

Office Support

• Keyboarding = 80-90%

• Interpersonal communication = 50-100%

• On-call = Minimum four days per week in the office (allowance to work 1 day per week from home) and normal office hours

About Southern Company Gas

Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America’s premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com .

Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 12571

Job Category: Legal & Compliance

Job Schedule: Full time

Company: AGL Services Company