Senior Administrative Assistant

Voya Financial, Inc.; Atlanta (GA); Hybrid; USD 58,000 - 70,000; Full time

Job summary

Voya Financial, Inc. is seeking a Senior Administrative Assistant in Atlanta, GA. The role involves providing comprehensive administrative support, managing schedules, and facilitating communication within the department. Candidates should possess a college degree and at least 5 years of administrative experience, along with strong organizational and communication skills. Voya offers a competitive salary and a range of benefits to support employee well-being.

Benefits

Health, dental, vision and life insurance plans

401(k) Savings plan with company matching

Tuition reimbursement up to $5,250/year

Paid time off including 20 days and holidays

Paid volunteer time — 40 hours per year

Qualifications

• Minimum 5 years administrative support experience.
• Strong computer proficiency in Microsoft Office Suite.
• Excellent organizational skills with attention to detail.

Responsibilities

• Serve as the contact person for communication and follow-up.
• Maintain and coordinate schedules and calendar.
• Organize meetings and develop periodic reports.

Skills

Organizational skills

Communication skills

Critical thinking

Interpersonal skills

Education

College degree or equivalent work experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Professional

Job description

Senior Administrative Assistant page is loaded

Senior Administrative Assistant

Apply locations Atlanta, GA time type Full time posted on Posted Yesterday job requisition id JR0031033

Together we fight for everyone’s opportunity for a better financial future.

We will do this together — with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone’s access to opportunities. The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today.

Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with — and those we acquire throughout our lives — are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.

Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage – Apply Now

Get to Know the Opportunity

Enhance the effectiveness of the department by performing a wide range of administrative and general support duties in a fast-paced, ever-changing environment.

The Contributions You Will Make

• Serve as the contact person for communication and follow-up on internal and external contacts.
• Anticipate needs and/or next steps on current and upcoming projects.
• Maintain and coordinate schedules and calendar.
• Organize and make all arrangements for meetings initiated by the Senior Vice President, obtaining discussion material in advance of meetings.
• Develop and maintain periodic reports for management and meetings as requested.
• Generate and submit expense reports for team travel.
• Coordinate business travel arrangements.
• Work with a high degree of autonomy and responsibility.
• Provide back-up administrative support for the department staff.
• Track department employees’ travel schedule.
• Initiate and/or assist in the organization and planning of special projects or events.
• Responsible for understanding and complying with firm policies and procedures while performing the role outlined above.

Minimum Knowledge and Experience

• College degree or equivalent work experience
• Minimum 5 years administrative support experience
• Strong computer proficiency in Microsoft Word, Excel, and PowerPoint, Adobe Professional
• Excellent organizational skills with attention to detail
• Strong written and verbal communication skills
• Teamwork and interpersonal skills
• Strong critical thinking skills

#LI-BMS

Compensation Pay Disclosure:

Voya is committed to pay that’s fair and equitable, which means comparable pay for comparable roles and responsibilities.

The below annual base salary range reflects the expected hiring range(s) for this position in the location(s) listed. In addition to base salary, Voya offers incentive opportunities (i.e., annual cash incentives, sales incentives, and/or long-term incentives) based on the role to reward the achievement of annual performance objectives. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Voya Financial is willing to pay at the time of this posting.

Actual compensation offered may vary from the posted salary range based upon the candidate’s geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

$58,000 to $70,000 USD

Be Well. Stay Well.

Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That’s why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.

What We Offer

• Health, dental, vision and life insurance plans
• 401(k) Savings plan – with generous company matching contributions (up to 6%)
• Voya Retirement Plan – employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time — 40 hours per calendar year

Learn more about Voya benefits (download PDF)

Critical Skills

At Voya, we have identified the following critical skills which are key to success in our culture:

• Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
• Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
• Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
• Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.
• Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Learn more aboutCritical Skills

Equal Employment Opportunity

Voya Financial is an equal-opportunity employer. Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.

Reasonable Accommodations

Voya is committed to the inclusion of all qualified individuals. As part of this commitment, Voya will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please reference resources for applicants with disabilities .

Misuse of Voya's name in fraud schemes

Voya Investment Management (Voya IM) is a leading, active asset management firm serving both affiliated and external institutions as well as individual investors. Drawing on over 40 years of history in investment management, the firm has the experience and resources to provide clients with investment solutions with an emphasis on equities, fixed income, and multi-asset strategies and solutions. Voya IM’s award-winning culture is deeply rooted in a client-centric approach to helping investors meet their goals — from insurance companies, corporate and public pension funds, sovereign wealth funds, endowments and foundations, and consultants to intermediaries, and individual investors. Reliability is why our clients hire us and it is why they trust us to navigate the path ahead.

Voya’s values serve as our compass, bringing together our culture, performance, brand, vision, strategy and corporate responsibility activities. Our values guide our decision-making and behaviors allowing us to deliver worth to our customers, distribution partners, shareholders and each other. With a lens on balance, health & welfare, our work environment offers flexibility. The majority of our roles have adopted a hybrid schedule — working some days in the office and some days remotely, providing flexibility for work-life balance and still allowing the benefit of in-person collaboration. Some functions will continue to be 100% on-site and others may be fully remote, depending on business needs.

We do the right thing

We have customer passion

We have a winning spirit

We are the We

Why I love Voya?

Awards and Recognition

Certified by the Great Place to Work Institute as a Great Place to Work, 2016-2023, Voya is equally committed to conducting business in a way that is socially, environmentally, economically and ethically responsible. Voya’s culture is proudly recognized by multiple organizations. See a full listing of our awards and recognition.