Budget Analyst

Department for the Aging; New York (NY); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

55a Program

Public Service Loan Forgiveness

Job summary

NYC Department for the Aging is seeking a Budget Analyst to support financial oversight and program operations across nonprofit providers serving older New Yorkers. The role emphasizes accuracy, collaboration with multiple bureaus, and timely reporting to leadership in a fast-paced public agency environment.

Reporting to the Budget Supervisor, the analyst will configure budgets, assist with budget development, and create clear financial reports for senior leadership.

Qualifications

• Master's or 2+ years in budget/financial administration, or related field.
• Experience with budget development, modifications, and expense monitoring.

Responsibilities

• Configure and review contract provider budgets and amendments in PASSPort Financials.
• Provide technical assistance on budget development and related matters to stakeholders.
• Maintain and verify tracking mechanisms for records.
• Produce monthly, quarterly, and ad hoc financial reports for senior leadership.
• Coordinate with Bureau of Financial Services to align initiatives.
• Communicate goals, timelines, and deliverables to stakeholders.

Skills

Excel advanced

PowerPoint

Word

Team coordination

Data analysis

Customer service

Process improvement

Budget management

Education

Master's degree in economics/finance/business/public administration

Bachelor's degree + 2 years budget experience

Associate degree + 4 years budget experience

High school diploma + 6 years budget experience

Tools

PassPort

Job description

In order to be considered for the position candidates must be a current City Employee and be serving permanently in the title of Staff Analyst or have taken the most recent Staff Analyst civil service exam and be reachable for appointment from the resulting list.

With an overarching mission to eliminate ageism and ensure the dignity and quality of life of approximately 1.8 million older New Yorkers, the NYC Department for the Aging is deeply committed to helping older adults age in their homes and creating a community care approach that reflects a model age-inclusive city.

NYC Aging seeks a dynamic, self-motivated professional with a strong understanding of financial oversight and programmatic operations to serve as a Budget Analyst. This role directly impacts the ability of nonprofit organizations to deliver essential services to older New Yorkers across the five boroughs. The ideal candidate is detail-oriented, highly organized, and capable of working independently in a fast-paced, deadline-driven environment and a problem-solver who is dedicated to providing excellent customer service to a range of community-based service providers. This position requires strong collaboration and coordination with other bureaus within the Agency, as well as with external government partners, including the Mayor’s Office of Contract Services, the New York City Council, Council Finance, elected officials, and other oversight entities.

Reporting to the Budget Supervisor, the Budget Analyst’s duties and responsibilities will include, but are not limited to the following:

• Within the City's financial workflow system (PASSPort Financials), configure and review contract provider budgets, modifications, amendments, and associated financial tasks for accuracy, reasonableness, and compliance with NYC Aging and overarching New York City financial policies and procedures.
• Provide technical assistance and high-quality customer service to internal and external stakeholders on matters related to budget development, budget modifications, and expense monitoring. Stakeholders may represent an array of front-line and executive level staff, both within our Agency and at our contracted nonprofits or oversight offices.
• Maintain, update, and verify accuracy of tracking mechanisms in a timely manner to ensure appropriate record keeping.
• Design, produce, and maintain monthly, quarterly, and ad hoc financial reports for review by Senior Leadership, ensuring accuracy and clarity in financial data presentation.
• Coordinate with other units within the Bureau of Financial Services to ensure alignment on initiatives, and that financial transactions can be processed accurately and in a timely manner.
• Communicate project goals, deliverables, and timelines effectively to all stakeholders, ensuring alignment and mutual understanding through consistent, clear, and professional communication on all matters relevant to the budget development and management of both recurring and one-time funding initiatives.
• Perform special projects as assigned and provide assistance to other units within the bureau, as needed.

STAFF ANALYST - 12626

Minimum Qualifications

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or

A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.

An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.

A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

Preferred Skills

• Advanced skills in Excel such as the ability to use Pivot tables, V-look-ups, X-look-ups, IF functions and to create transparent spreadsheets.
• In addition to above, experience working with other Microsoft applications such as PowerPoint, Word, Teams.
• Knowledge of the PassPort (NYC's Procurement and Sourcing Solutions Portal)
• Solution-oriented with excellent customer service skills.
• Strong analytical background that can use data to produce models, summary statistics and reports.
• Superior organizational skills with strong attention to detail.
• Ability to work independently and with minimal supervision.
• Excellent oral and written communication skills.
• Takes initiative to identify ways in which processes can be improved.
• Experience working with budgets, discretionary funding, City government (e.g., budget and contracting) and non profit.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.