Administrative Analyst

Virginia-Department-of-Social-Service; Emporia (VA); On-site; USD 55,000 - 85,000; Full time

Job summary

Virginia-Department-of-Social-Service is seeking an Advanced Administrative Analyst to perform professional work on administrative projects within Local Departments of Social Services. This role involves analyzing issues, recommending actions, and managing projects that cross multiple program areas.

The position emphasizes data collection and analysis, report preparation, and coordination with staff and partner agencies to improve efficiency and service delivery.

Qualifications

• Bachelor’s degree in public administration, political science, business or related field; progressive administrative experience in business or public policy management.
• Any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Responsibilities

• Collects and analyzes data.
• Prepares reports and other informational materials.
• Analyzes issues related to policy and procedures, fiscal and budget, office management, and contract and grant management.
• Performs project management by collecting, examining and presenting records and information for various projects.
• Develops directives, policies and procedures and conducts management and operational analysis.
• Manages projects and supervises staff assigned to the project.

Skills

Data analysis

Report writing

Oral and written communication

Education

Bachelor’s degree in public administration, political science, business or related field

Job description

Title Description-

This is the advanced level for Administrative Analysts that are responsible for analytical work on a variety of administrative or technical areas within the Local Departments of Social Services. This Administrative Analyst is distinguished from other administrative assistants by the performance of professional work while conducting special administrative projects that requires analyzing various issues, recommending actions, and managing projects.

General Work Tasks (Illustrative Only) –

• Collects and analyzes data;
• Prepares reports and other informational materials;
• Analyzes issues that are related to a variety of program and administrative areas such as policy and procedures, fiscal and budget, office management, and contract and grant management;
• Performs project management by collecting, examining and presenting records and information for various projects;
• Develops directives, polices and procedures and conducts management and operational analysis;
• Manages projects and supervises staff assigned to the project; and
• May act as a lead worker providing guidance to other analysts, technical and fiscal staff, and clerical and administrative staff.

Knowledge, Skills, and Abilities: Knowledge-

Considerable knowledge of: administrative management principles and practices including planning, organizing, personnel and fiscal management; research methodology; statistical and analytical techniques; and strategic planning, theory, and process. Working knowledge of: applicable Local, State and Federal legislation; public administration; municipal functions and organizational concepts; and human behavior.

Skills-

Skills in operating a personal computer and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs.

Abilities-

Demonstrated ability to: gather and analyze data and formulate conclusions; present statistical and technical data; communicate effectively both orally and in writing; participate in the resolution of general and complex social services issues; plan, organize, supervise and direct work of others; collect and analyze data and use it in short- and long-range planning; establish effective working relationships with staff, other agencies and the community; compare and/or judge the readily observable, functional, structural or compositional characteristics of data, people or things; modify work procedures, methods, and processes to improve efficiency; and analyze and interpret funding availability, cost patterns, research findings, and operating results and forecasts.

Education and Experience-

Bachelor’s degree in public administration, political science, business or related field supplemented with progressive administrative experience in business or public policy management OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.