Senior Administration Officer, Majarlin

notredame; Salem Township (OH); On-site; USD 46,000 - 58,000; Part time

Benefits offered by this job

Remote allowance

2 extra weeks' leave per year

Training and development opportunities

Job summary

The University of Notre Dame Australia is seeking a Senior Administration Officer for Majarlin Kunnunura Campus on a 0.8 FTE, fixed-term basis until 31 December 2026. The role focuses on high-level administrative services, financial tasks, and campus operations support to ensure high-quality service delivery.

Based in Kunnunura, you will partner with internal teams and external stakeholders, maintaining accurate records, coordinating meetings, and supporting student accommodation and campus

Qualifications

• Relevant tertiary qualification in Business Administration, Management or related discipline.
• Significant administrative experience in a complex organisational environment.
• Demonstrated proficiency in Microsoft Office suite and ability to learn software programs.
• Highly developed communication skills, both written and verbal.
• Ability to collaborate across multifunctional teams and handle confidential information.

Responsibilities

• Provide high level, effective administration services to support the Centre's strategic and operational direction.
• Coordinate meetings, prepare documentation, presentations and reports.
• Provide financial support by maintaining records, processing payments, purchase orders and invoicing.
• Coordinate day-to-day operation of student accommodation and campus services in Kunnunura.
• Act as local contact for accommodation and campus service matters, coordinating communications with stakeholders.
• Perform data entry, manage correspondence and prepare written communications.

Skills

Microsoft Office

Education

Relevant tertiary qualification in Business Administration/Management or related discipline

Job description

Senior Administration Officer, Majarlin Kunnunura Campus Part-time opportunity (0.8), Fixed-term Contract until 31 December 2026 (very likely to be extended)

• Friendly and collaborative work environment
• Rewarding opportunity offering career development
• Level 5 from $82,752 + 1 5.0 0% super (pro-rata)

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney.With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.

About the role

Provide high level administrative and operational support to ensure the effective delivery of Majarlins teaching, learning, and research activities. Based in Kunnunura, you will partner with internal teams and external stakeholders to drive efficient operations, strong communication, and high quality service.

Key Responsibilities

• Provide high level, effective administration services to support the strategic and operational direction of the Centre.
• Administrative tasks such as coordinating meetings, including preparation of associated documentation and various correspondence, presentations and reports.
• Provide financial support by maintaining financial records systems, processing payments, purchase orders and invoicing ensuring that budget expenditure is monitored and reported.
• Coordinate the day-to-day operation of student accommodation and local campus services in Kunnunura, including accommodation bookings, maintenance, procurement and facilities coordination.
• Act as the local point of contact for accommodation and campus service matters, providing timely advice and coordinating communications with students, staff, contractors and stakeholders.
• Ability to work accurately with detailed information; including data entry, maintaining spreadsheets, managing correspondence, collating data for report and under direction prepare a range of written communication.

Qualifications, skills & experience

• Relevant tertiary qualification in Business Administration, Management or a related discipline, or an equivalent combination of education, training and substantial relevant experience commensurate with the requirements of the position.
• Significant administrative experience in a complex organisational environment.
• Experience within a university or tertiary environment is highly desirable.
• Demonstrated ability to work under general direction including capability to provide supervisory support within a team.
• Demonstrated proficiency in Microsoft Office suite and ability to learn computer software programs.
• Highly developed communication skills, both written and verbal with the ability to build relationships, engage and foster collaboration.
• Ability to collaborate across multifunctional teams, providing a high level and responsive service.
• Sensitivity to and recognition of dealing with confidential information.
• Knowledge of the East Kimberley region and relevant health services is desirable.
• Current, valid Western Australian driver's licence (Class C or higher) and reliable transport.

Benefits

• Generous training and development opportunities.
• Remote allowance + 2 additional weeks leave per annum
• Friendly and collaborative working environment.

Applications closing date: 09 October 2026

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University is committed to providing a safe, respectful and inclusive working and learning environment.

The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Melissa Schmidt, [e-mail]