Senior Admin & Sales Operations Specialist

CF Industries; Northbrook (IL); On-site; USD 55,000 - 68,000; Full time

Benefits offered by this job

two medical plan options

health savings plan with company match

dental and vision benefits

well-being incentive program

401(k) employer contribution 10–13%

life and disability insurance

paid time off

Job summary

CF Industries, a global leader in transforming natural gas into nitrogen products, is seeking a Sr. Administrative Assistant to support the Sales & Supply Chain leadership team.

The role requires coordinating internal and external meetings, travel, and department events while working with executives and external vendors. You will manage conference rooms, prepare materials, and assist with purchasing, sponsorships, and vendor relations.

Qualifications

• Minimum of 5 years of office experience.
• Experience coordinating meetings and events with multiple attendees and vendors.
• Strong proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams); Concur or similar travel/expense platforms preferred.
• Strong organizational skills and attention to detail; ability to manage multiple priorities.
• Ability to support multiple Vice Presidents and managers while prioritizing competing requests.
• Proactive approach with the ability to anticipate needs and follow assignments through to completion.
• Strong written and verbal communication skills with professionals at all levels; able to interact with customers and vendors.
• Ability to work independently while collaborating with Executive Assistant and department leadership.

Responsibilities

• Plan and coordinate internal and external meetings and department events, including scheduling, venue and communications, attendee coordination, catering, materials and transportation.
• Manage conference room reservations and meeting space for the department; arrange catering and resources.
• Coordinate travel for VPs using Concur, including air, hotel and ground transportation.
• Assist sales team with regional customer visits and logistics (flights, hotels, meeting space, transportation, catering).
• Coordinate conference registrations, industry shows, sponsorships and related department participation; manage fees and arrangements.
• Provide admin support to Sales & Supply Chain leadership and collaborate with the Executive Assistant on priorities and projects.
• Research venues for future meetings; compile options with availability, pricing and amenities.
• Manage company P-card activity, reconciling expenditures and receipts; process invoices and sponsorship/donation forms.

Skills

Office experience

MS Office

Meeting coordination

Vendor coordination

Travel coordination

Executive support

Communication skills

Prioritization

Independent work

Proactive problem solving

Education

Office experience is not formal education

Tools

Concur

Outlook

Excel

PowerPoint

Word

Teams

Job description

CF Industries, a global leader in transforming natural gas into nitrogen products, is seeking a Sr. Administrative Assistant to support the Sales & Supply Chain leadership team.

The role requires coordinating internal and external meetings, travel, and department events while working with executives and external vendors. You will manage conference rooms, prepare materials, and assist with purchasing, sponsorships, and vendor relations.