Sr. Admin Assistant - Sales & Supply Chain

CF Industries Employee Services LLC; Northbrook (IL); On-site; USD 55,000 - 68,000; Full time

Benefits offered by this job

two medical plan options

health savings plan with company match

dental and vision benefits

well-being incentive program

401(k) employer contribution 10–13%

life and disability insurance

paid time off

Job summary

CF Industries, a global leader in transforming natural gas into nitrogen products, is seeking a Sr. Administrative Assistant to support the Sales & Supply Chain leadership team.

The role requires coordinating internal and external meetings, travel, and department events while working with executives and external vendors. You will manage conference rooms, prepare materials, and assist with purchasing, sponsorships, and vendor relations.

Qualifications

• Minimum of 5 years of office experience.
• Experience coordinating meetings and events with multiple attendees and vendors.
• Strong proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams); Concur or similar travel/expense platforms preferred.
• Strong organizational skills and attention to detail; ability to manage multiple priorities.
• Ability to support multiple Vice Presidents and managers while prioritizing competing requests.
• Proactive approach with the ability to anticipate needs and follow assignments through to completion.
• Strong written and verbal communication skills with professionals at all levels; able to interact with customers and vendors.
• Ability to work independently while collaborating with Executive Assistant and department leadership.

Responsibilities

• Plan and coordinate internal and external meetings and department events, including scheduling, venue and communications, attendee coordination, catering, materials and transportation.
• Manage conference room reservations and meeting space for the department; arrange catering and resources.
• Coordinate travel for VPs using Concur, including air, hotel and ground transportation.
• Assist sales team with regional customer visits and logistics (flights, hotels, meeting space, transportation, catering).
• Coordinate conference registrations, industry shows, sponsorships and related department participation; manage fees and arrangements.
• Provide admin support to Sales & Supply Chain leadership and collaborate with the Executive Assistant on priorities and projects.
• Research venues for future meetings; compile options with availability, pricing and amenities.
• Manage company P-card activity, reconciling expenditures and receipts; process invoices and sponsorship/donation forms.

Skills

Office experience

MS Office

Meeting coordination

Vendor coordination

Travel coordination

Executive support

Communication skills

Prioritization

Independent work

Proactive problem solving

Education

Office experience is not formal education

Tools

Concur

Outlook

Excel

PowerPoint

Word

Teams

Job description

About CF Industries

At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you’ll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You’ll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions. Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world’s transition to clean energy.

Position Summary

The Sr. Administrative Assistant provides support to the Sales & Supply Chain leadership team and department. The incumbent in this role will be responsible for assisting with daily operations including planning and coordinating internal and external meetings and department events, coordinating travel arrangements, and providing administrative support as needed. The role also works closely with and provides support to the Executive Assistant. This position requires a highly organized, proactive individual who can manage multiple priorities, anticipate needs, take ownership of assignments, and adapt quickly in a fast‑paced environment. The role also requires effective coordination with employees at all levels and external vendors.

Major Responsibilities

• Plan and coordinate internal and external meetings and department events including scheduling, venue and conference room selection, invitations and communications, attendee coordination, catering, meeting materials, transportation, and other logistical needs.


• Manage conference room reservations and meeting space needs for the department including securing appropriate rooms, order catering, set‑up, delivery and ensuring necessary resources are prepared for meetings.


• Coordinate travel arrangements for the VPs using the Concur travel platform, including air, hotel, and ground transportation as appropriate.


• Assist sales team with regional customer visits, coordinating logistics including flights, hotels accommodations, meeting space, ground transportation, catering, customer activities and entertainment as needed.


• Coordinate conference registrations, industry and state shows, sponsorships, and related department participation, including registration fees, meeting suites, catering, travel, and other logistical requirements.


• Provide administrative support to Sales & Supply Chain leadership and collaborate with the Executive Assistant on department priorities, special projects, meetings, and events.


• Research potential venues for future meetings and events and compile venue options for review, including availability, pricing, meeting space and floor plans, amenities, transportation considerations, and nearby dining and activity options.


• Manage assigned company P‑card activity including tracking expenditures, maintaining appropriate documentation and receipts, reconciling transactions and ensuring expenses are submitted accurately.


• Create purchase orders and process invoices as well as complete and submit sponsorship/donation forms and membership directories.

Job Attributes

• Minimum of 5 years of office experience.


• Demonstrated experience coordinating meetings and events including managing multiple attendees, vendors, deadlines and logistical requirements.


• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams; experience with Concur or similar travel and expense platforms preferred.


• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.


• Ability to support multiple Vice Presidents and managers while appropriately prioritizing competing requests and responsibilities.


• Proactive approach with the ability to anticipate needs, identify potential issues, and take appropriate action, and follow assignments through completion.


• Strong written and verbal communication skills with the ability to interact professionals with employees at all levels, customers and external vendors.


• Ability to work independently while also collaborating closely with the Executive Assistant, department leadership, and other administrative professionals.


• Adaptable and comfortable working in a large, active environment where priorities may change and multiple activities may occur simultaneously.

Salary and Hours

The estimated base pay for the position is typically between $54,700 - $67,900. The actual base pay for the position may be influenced by factors such as education, training, skills, qualifications, competencies, years of experience, job‑related knowledge, and scope of the role, and could be outside of the posted pay range. In addition to base pay, an incentive program is available to all full‑time employees.

Benefits

• two medical plan options


• a health savings plan with a company contribution and a match


• dental and vision benefits


• a well‑being incentive program


• 401(k) Plan which provides a potential of receiving between 10% and 13% of employer’s contribution


• life and disability insurance


• paid time off programs


• much more!

Flexible Work Arrangements

Additionally, we offer several Flexible Work Arrangements to support a healthy work‑life balance. For more detailed information on the CF programs, please visit our Total Rewards website at: https://cftotalrewards.com/

Additional Information

FMLA: https://www.dol.gov/whd/regs/compliance/posters/f/ml/en.pdf
Employee Polygraph Protection Act https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf
Employees in Canada can learn more about their rights by viewing the "Canadian Human Rights Act".

Notice Regarding Potential Use of Artificial Intelligence in the Recruitment Process

As part of our recruitment process, CF Industries may use automated tools, including artificial intelligence ("AI") and machine learning technologies, to assist recruiters in identifying and prioritizing candidates whose qualifications align with job‑related criteria, including information provided during the application process such as resumes, work history, education, qualifications, and responses to application questions. These tools support but do not replace human decision‑making, and all final employment decisions are made by our Talent Acquisition team and/or hiring managers exercising independent judgment.

Contact

If you need any assistance seeking a job opportunity at CF Industries, need reasonable accommodation with the application process, or have questions about our use of AI, please call 847‑405‑2400 or contact us at [e-mail].

Join Our Talent Network

We are a global leader in transforming natural gas into nitrogen. The chemical processes we use ensure we have the nitrogen we need to support life on earth - from fertilizer that feeds the crops that feed the world to products that remove harmful emissions from industrial activities. We are always seeking bright, ethical and resourceful professionals that have achieved a high level of success in their respective fields. Individuals who want to be a part of a strong, financially secure company; who believe in our values, are committed to what we do, and embrace our future. At CF Industries we take great pride in who we are, what we do and the talented people that work for us. Our values extend to our employment and hiring practices. We are committed to doing it right for the benefit of our employees, our products and our community. We believe that We do it Right. We do it Well. We execute as a Team. We take a long term view.