Senior Admin & Operations Manager, Finance & HR

Florida International University; Miami (FL); On-site; USD 60,000 - 70,000; Full time

Job summary

Florida International University in Miami seeks an experienced administrative leader to oversee the Department of Student Belonging & Support. The role manages processes, monitoring, and execution of HR, budget, and operational functions, collaborating with central finance and HR leadership and senior university executives.

The position requires a Bachelor's or Master's degree in business or related field with several years of administrative leadership experience and a proven track record in HR,

Qualifications

• Bachelor's degree in business or related field and four (4) years related business or administrative experience, or Master's degree in business or related field and two (2) years related business or administrative experience.
• Experience supporting an executive officer within an organization.
• Experience managing staff and the administrative operations of an office/department.
• Experience managing human resources, budgeting, and/or purchasing functions.
• Experience with research grant financial administration.

Responsibilities

• Manages the SBS finance and operations team, which provides shared services in finance, HR, and administrative operations across SBS sub-division departments.
• Serves as primary HR contact for SBS and its associated offices, handling hiring, payroll, training, and compliance matters.
• Communicates updated policies, expectations, and deadlines to leadership.
• Supports continuity of operations planning for all departments and COOP updates.
• Leads development and standardization of operational procedures and tracking systems across SBS departments.
• Oversees project activities and complex administrative matters to drive changes.
• Manages the AVP's calendar, meetings, and compliance matters.
• Provides input into budget development and reporting.
• Performs research for the AVP to advance priorities and data collection.
• Represents the unit on committees and liaises with university partners.
• Acts as a University card user for departmental transactions and procurement.
• Handles cash/gift card transactions and sensitive cardholder information.

Skills

Executive support

Staff management

HR budgeting

Purchasing

Education

Bachelor's degree in business or related field

Master's degree in business or related field

Job description

Florida International University in Miami seeks an experienced administrative leader to oversee the Department of Student Belonging & Support. The role manages processes, monitoring, and execution of HR, budget, and operational functions, collaborating with central finance and HR leadership and senior university executives.

The position requires a Bachelor's or Master's degree in business or related field with several years of administrative leadership experience and a proven track record in HR,