Senior Accreditation Administrator

ADP, Inc.; Chicago (IL); On-site; USD 63,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

401k plan

Wellness benefits

Job summary

ACGME in Chicago is seeking a Senior Accreditation Administrator to support Review and Recognition Committees for GME programs. You will coordinate agendas, maintain records, and serve as the primary contact for committee members.

The role requires attention to detail, strong communication, and the ability to manage multiple tasks under tight deadlines. Travel to meetings is possible; in-office work is typical.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Strong interpersonal, verbal, and written communication skills.
• Customer-oriented approach to internal and external communication.
• Basic computer skills including Microsoft Office 365 suite.

Responsibilities

• Coordinate preparation of program review agendas and required documentation.
• Assign programs to reviewers and manage workload distribution.
• Maintain committee membership information and ADS records.
• Communicate with committee members and resolve inquiries.
• Coordinate logistics for in-person and virtual meetings, including IT needs and catering.

Skills

Interpersonal skills

Verbal communication

Written communication

Customer-oriented approach

Attention to detail

Education

Bachelor's degree

Master’s degree (preferred)

Tools

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Teams

OneDrive

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Senior Accreditation Administrator

Chicago, IL, US

Salary Range: $63,336.00 To $69,600.00 Annually

Theoffered salary will be determined by a variety of factors including anapplicant’s education, years of experience, knowledge, skills, and abilities aswell as internal equity and alignment with market data.

Job Title:

Senior AccreditationAdministrator

Department:

Accreditation, Recognition & Field Activities

FLSA Status:

Non-Exempt

Reports to:

Executive Director or Associate Executive Director of Assigned Review/Recognition Committee(s)

The followingdescribesthe variousaspectsofthe designated job.Some oralloftheseaspectsmaybe changed over time, with or without notice, at the sole discretion of the ACGME.

Applicantsmustbecurrentlyauthorizedtoworkinthe UnitedStates(US)onafull-timebasis.The ACGME will not provide employment sponsorship for this position (e.g., H-1B Visa or other US employment authorization).

JOB OVERVIEW

Supports the work of the assigned Review and/or Recognition Committees in their review and accreditation/recognitionofgraduatemedicaleducation(GME)programs. Responsibleforcoordinating the various aspects of committee meetings logistics and activities, compilingthe materialsand records needed to reviewand trackaccreditation,performingfollow-upon committee decisions,and servingas a first-line resource to GME program staff members and residents/fellows. Successful performance of the job duties requires the ability to work with minimal supervision, comprehension of accreditation requirementsandACGMEpoliciesandprocedures,strongattentiontodetail,andtheabilitytomanage multiple tasks and deadlines concurrently.

ESSENTIALFUNCTIONSAND RESPONSIBILITIES

• Coordinates the preparation of program review agendas, inventorying and evaluating program documents, identifying review purpose, and determining the documentation required for the specific review.
• Coordinatesvariousaspectsofthe individualprogramreviewprocess,suchasassigningprograms to individual reviewers based on skill set and knowledge base, identifying conflicts of interest for individual reviewers, compiling all necessary program review materials, and ensuring workload is appropriately distributed among reviewers.
• Updatesandmaintainscommitteemembershipinformation,committeeresources,files,ordatain the ACGME’s Accreditation Data System (ADS).
• Communicates with committee members to ensure accurate completion of all documentation for meetings, responds to inquiries, troubleshoots issues related to accessing information, and identifies missing information/documentation.
• Coordinates logistics for committee meetings working with various ACGME departments and outsidevendors,includingmakinghotelaccommodationsforallparticipants;arrangingmeeting room set-up, audio visual, and other IT needs; making group dinner venue and logistics arrangements; ordering meals during meetings; and other items as needed.
• Reviewsandupdatesassignedcommittees’webpagecontentandotheronlineinformation.
• Coordinatesday-oflogisticsforbothin-personandvirtualmeetings,includingmeetingroomset-up and catering, IT support, group dinner logistics, and various aspects of virtual meetings, such as chats, breakouts, document sharing.
• Assistsinnote/minutetakinganddraftingmeetingminutesforreviewbytheExecutiveDirector.
• Reviewsandpostscommitteedecisions,actions,andLettersofNotificationinADS.
• Tracksaccreditation/recognition sitevisitrequestsandcompletionstatus.
• Servesasthe primarypointofcontactto committeemembersfor questionsrelatingto accessing the ACGME reimbursement system and preparing expense reports for payment.
• ReviewsinterimrequestsmadebyprogramsinADS,requestingadditionalinformationwhen required; processes the requests.
• Assistsprogramswithquestionsregardingrequireddocumentation,specificprogramdata requirements, or other requests.
• Inproceduralspecialties,respondstorequestsandcorrespondencerelatingtograduateCaseLog minima and completion of institutional volume forms.
• Respondstobasicinquiriesfromprogramsandotherexternalconstituents,andanswersquestions about procedures, completion of forms, and annual data updates.
• Processesnewapplicationsandrequiredaccreditation/recognition sitevisitinformation.
• Coordinatesmeetingsforsubcommittees,taskforces,orotherworkgroups,asneeded.
• Other duties as assigned.

QUALIFICATIONS

Minimum

• Bachelor’s degree or three years of experience as an institutional/residency/fellowship program coordinator or five years of administrative support in a health-related area
• Strong interpersonal, verbal, and written communication skills.
• Demonstrated customer-oriented approach to both internal and external communication.
• Basic computer skills, including using the internet, Adobe Acrobat, and Microsoft Office 365 suite, to include Outlook, Word, Excel, PowerPoint, Teams, and OneDrive.

Preferred

• Master’s degree in a relevant field of study.

REQUIRED KNOWLEDGE, SKILL SETS, AND ABILITIES

• Strongattention todetailandexpertfollow-upskills.
• Demonstratedsoundjudgment,commonsense,anddependability.
• Skilledinworkingundertight timelinesandcomfortablebalancingmultipleprojectsandpriorities simultaneously.
• Enthusiasticteamplayerwithastrongworkethicanddemonstratedflexibility.
• Superiororganizationalandworkflowmanagementskills.

WORK ENVIRONMENT/CONDITIONS

• Thispositionisbased ina typicalofficeenvironmentwithnospecificorunusualphysicalor environmental demands.
• ThisrolemustbeabletotraveltomeetingsandotherACGMEeventsbothasassigned.
• Most of the work performed is normally done in the ACGME office and/or home office with the typical physical demands of an office environment.

BENEFITS

We offer avery attractive benefits package that includes medical, dental, and visioninsurance, paid time off, 401k plan and other wellness benefits.

TheACGMEisanEqualOpportunity Employer.