Senior Accreditation Administrator

ACGME; Chicago (IL); On-site; USD 63,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

401k plan

Job summary

ACGME, based in Chicago, seeks a Senior Accreditation Administrator to support assigned Review/Recognition Committees and coordinate meeting logistics, materials, and accreditation tracking. You will serve as a first-line resource for staff and residents, ensuring timely and accurate documentation and communication.

The role requires strong attention to detail, ability to handle multiple tasks, and knowledge of accreditation processes and ACGME policies. Travel to meetings is expected as needed.

Qualifications

• . Bachelor's degree or 3+ years in program coordination or 5+ years admin in health-related area.
• .

Responsibilities

• Coordinate program review agendas and document inventories.
• Assign programs to reviewers based on skills and workload.
• Update committee membership and ADS records.
• Communicate with committee members; respond to inquiries.
• Coordinate logistics for in-person and virtual meetings including space, AV, catering.
• Draft meeting minutes and post committee decisions in ADS.
• Track site visit requests and completion status.
• Serve as primary contact for committee questions about reimbursements and expense reports.

Skills

Interpersonal skills

Verbal & written comms

Customer-oriented

MS Office 365

Education

Bachelor’s degree / 3 years experience

Master’s degree (preferred)

Tools

Adobe Acrobat

ADS system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Senior Accreditation Administrator

Chicago, IL, US

Salary Range: $63,336.00 To $69,600.00 Annually

Theoffered salary will be determined by a variety of factors including anapplicant’s education, years of experience, knowledge, skills, and abilities aswell as internal equity and alignment with market data.

Job Title:

Senior AccreditationAdministrator

Department:

Accreditation, Recognition & Field Activities

FLSA Status:

Non-Exempt

Reports to:

Executive Director or Associate Executive Director of Assigned Review/Recognition Committee(s)

The followingdescribesthe variousaspectsofthe designated job.Some oralloftheseaspectsmaybe changed over time, with or without notice, at the sole discretion of the ACGME.

Applicantsmustbecurrentlyauthorizedtoworkinthe UnitedStates(US)onafull-timebasis.The ACGME will not provide employment sponsorship for this position (e.g., H-1B Visa or other US employment authorization).

JOB OVERVIEW

Supports the work of the assigned Review and/or Recognition Committees in their review and accreditation/recognitionofgraduatemedicaleducation(GME)programs. Responsibleforcoordinating the various aspects of committee meetings logistics and activities, compilingthe materialsand records needed to reviewand trackaccreditation,performingfollow-upon committee decisions,and servingas a first-line resource to GME program staff members and residents/fellows. Successful performance of the job duties requires the ability to work with minimal supervision, comprehension of accreditation requirementsandACGMEpoliciesandprocedures,strongattentiontodetail,andtheabilitytomanage multiple tasks and deadlines concurrently.

ESSENTIALFUNCTIONSAND RESPONSIBILITIES

• Coordinates the preparation of program review agendas, inventorying and evaluating program documents, identifying review purpose, and determining the documentation required for the specific review.
• Coordinatesvariousaspectsofthe individualprogramreviewprocess,suchasassigningprograms to individual reviewers based on skill set and knowledge base, identifying conflicts of interest for individual reviewers, compiling all necessary program review materials, and ensuring workload is appropriately distributed among reviewers.
• Updatesandmaintainscommitteemembershipinformation,committeeresources,files,ordatain the ACGME’s Accreditation Data System (ADS).
• Communicates with committee members to ensure accurate completion of all documentation for meetings, responds to inquiries, troubleshoots issues related to accessing information, and identifies missing information/documentation.
• Coordinates logistics for committee meetings working with various ACGME departments and outsidevendors,includingmakinghotelaccommodationsforallparticipants;arrangingmeeting room set-up, audio visual, and other IT needs; making group dinner venue and logistics arrangements; ordering meals during meetings; and other items as needed.
• Reviewsandupdatesassignedcommittees’webpagecontentandotheronlineinformation.
• Coordinatesday-oflogisticsforbothin-personandvirtualmeetings,includingmeetingroomset-up and catering, IT support, group dinner logistics, and various aspects of virtual meetings, such as chats, breakouts, document sharing.
• Assistsinnote/minutetakinganddraftingmeetingminutesforreviewbytheExecutiveDirector.
• Reviewsandpostscommitteedecisions,actions,andLettersofNotificationinADS.
• Tracksaccreditation/recognition sitevisitrequestsandcompletionstatus.
• Servesasthe primarypointofcontactto committeemembersfor questionsrelatingto accessing the ACGME reimbursement system and preparing expense reports for payment.
• ReviewsinterimrequestsmadebyprogramsinADS,requestingadditionalinformationwhen required; processes the requests.
• Assistsprogramswithquestionsregardingrequireddocumentation,specificprogramdata requirements, or other requests.
• Inproceduralspecialties,respondstorequestsandcorrespondencerelatingtograduateCaseLog minima and completion of institutional volume forms.
• Respondstobasicinquiriesfromprogramsandotherexternalconstituents,andanswersquestions about procedures, completion of forms, and annual data updates.
• Processesnewapplicationsandrequiredaccreditation/recognition sitevisitinformation.
• Coordinatesmeetingsforsubcommittees,taskforces,orotherworkgroups,asneeded.
• Other duties as assigned.

QUALIFICATIONS

Minimum

• Bachelor’s degree or three years of experience as an institutional/residency/fellowship program coordinator or five years of administrative support in a health-related area
• Strong interpersonal, verbal, and written communication skills.
• Demonstrated customer-oriented approach to both internal and external communication.
• Basic computer skills, including using the internet, Adobe Acrobat, and Microsoft Office 365 suite, to include Outlook, Word, Excel, PowerPoint, Teams, and OneDrive.

Preferred

• Master’s degree in a relevant field of study.

REQUIRED KNOWLEDGE, SKILL SETS, AND ABILITIES

• Strongattention todetailandexpertfollow-upskills.
• Demonstratedsoundjudgment,commonsense,anddependability.
• Skilledinworkingundertight timelinesandcomfortablebalancingmultipleprojectsandpriorities simultaneously.
• Enthusiasticteamplayerwithastrongworkethicanddemonstratedflexibility.
• Superiororganizationalandworkflowmanagementskills.

WORK ENVIRONMENT/CONDITIONS

• Thispositionisbased ina typicalofficeenvironmentwithnospecificorunusualphysicalor environmental demands.
• ThisrolemustbeabletotraveltomeetingsandotherACGMEeventsbothasassigned.
• Most of the work performed is normally done in the ACGME office and/or home office with the typical physical demands of an office environment.

BENEFITS

• We offer avery attractive benefits package that includes medical, dental, and visioninsurance, paid time off, 401k plan and other wellness benefits.

TheACGMEisanEqualOpportunity Employer.