Senior Accounts Payable Specialist

Geode Capital Management; Boston (MA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

401K Matching and Annual Profit Sharing

Health Savings Accounts

Tuition Reimbursement

Fitness Reimbursement

Generous Time Off Package

Job summary

A financial services firm in Boston is seeking a Senior Accounts Payable Specialist to manage the end-to-end invoice processing and vendor billing reconciliation. This role requires at least 5 years of accounts payable experience and a solid understanding of finance and accounting principles. The position offers a hybrid work schedule with in-office work three days a week and additional benefits like 401K matching and tuition reimbursement.

Qualifications

• 5+ years of Accounts Payable experience directly related to the duties specified.
• Solid understanding of finance, accounting, and bookkeeping principles.
• High degree of accuracy and attention to detail.

Responsibilities

• Own end‑to‑end AP process including review, validation, approval coordination, and payment tracking.
• Review vendor invoices against contractual terms and internal tracking models.
• Partner with vendors to resolve billing questions and discrepancies.

Skills

Accounts Payable experience

Finance knowledge

Proficient in Microsoft Office and Excel

Strong communication skills

Critical thinking skills

Tools

Ariba

Job description

Position: Senior Accounts Payable Specialist

Location: Boston, MA

Job Id: 449

# of Openings: 1

Geode is looking for an initiative‑taking Senior Accounts Payable Specialist to help drive our business forward. We are seeking a skilled financial specialist to own end‑to‑end invoice processing, perform vendor billing reconciliation and variance resolution, ensuring payments are valid and made in an accurate, efficient, and timely manner. The Senior Accounts Payable Specialist will have a daily, ongoing impact on financial transactions, interfacing with senior internal stakeholders and external vendors, requiring effective communication and professional judgment.

This is a hybrid work environment opportunity with a weekly in‑office schedule of Tuesdays, Wednesdays, and Thursdays with remote work availability on Mondays and Fridays.

Responsibilities

• Own end‑to‑end AP process including review, validation, approval coordination, and payment tracking.
• Review vendor invoices against contractual terms, pricing schedules, indexation clauses, and internal tracking models. Obtain approval of charges from Geode personnel when necessary.
• Confirm accuracy of invoice calculations including sales tax, price increases, usage‑based fees, etc.
• Partner with vendors and internal stakeholders to resolve billing questions and discrepancies, obtain supporting documentation, and ensure accurate and timely payment.
• Track status of invoices and payments, resolve any delays in processing or payment, and work with our third‑party invoice and payment provider.
• Ensure compliance with accounts payable best practices (obtaining W‑9s, applying judgment to assess Mass sales and use tax applicability, confirmation of payment information for payments made by wire, etc.)
• Assist with month‑end accounting close process by reviewing monthly AP reports for correct general ledger account coding, proposing reclasses as necessary, and assisting with accruals, as necessary.
• Identify opportunities to improve AP workflows, controls, and documentation and implement when possible.

Requirements and Skills

• 5+ years of Accounts Payable experience directly related to the duties and responsibilities specified.
• Solid understanding of finance, accounting, and bookkeeping principles.
• Proficient in Microsoft Office and Excel.
• Must embrace and be able to employ the use of technology in the performance of the job.
• High degree of accuracy and attention to detail.
• Strong critical thinking skills and communication skills.
• Experience with Ariba or other external invoice processing provider preferred.
• Interest in automation and system enhancements preferred.

Benefits

• 401K Matching and Annual Profit Sharing Contributions
• $2,500 annual charitable match
• Health Savings Accounts
• Medical and Dependent Care Flexible Spending Accounts
• Tuition Reimbursement / CFA and Certificate Reimbursements
• Student Debt Employer Contributions
• Fitness Reimbursement
• Employee Referral Bonus ProgramGenerous Time off package that includes PTO and Volunteer Time Off
• Adoption and Surrogacy Assistance
• Supplemental Benefits including Voluntary Life, AD&D, STD and LTD
• Commuter Benefits including 50% share of transit expense
• Employee discount programs
• Volunteer opportunities and employee events
• Family care assistance
• Hybrid working arrangements

Geode is proud to be an equal opportunity employer and we recognize the value that employees' individual differences can bring to the workplace.