ACCOUNTING ASSISTANT 1 - MINIMUM QUALIFICATIONS WAIVED

State of Nevada (NV); Carson City (NV); On-site; USD 36,000 - 56,000; Full time

Job summary

The State of Nevada is seeking an Accounting Assistant 1 to support clerical accounting duties across a unit or program. Responsibilities include processing voucher documents, handling accounts payable/receivable, and maintaining financial records.

Qualifications include a high school diploma or equivalent with relevant clerical experience, or a combination of education and experience in bookkeeping. Familiarity with spreadsheets and basic accounting procedures is required.

Qualifications

• High school diploma or equivalent with 1 year clerical experience including accounts payable/receivable and balancing accounts; or equivalent combinations as described.
• One semester college course in bookkeeping plus six months clerical experience; or equivalent.
• Ability to use computer spreadsheets to record, track and report data.

Responsibilities

• Code and prepare voucher payable documents for general ledger groups per procedures; verify data and budget authority.
• Receive payments and post to revenue/receivable accounts; prepare receipts and deposits.
• Compare Controller’s reports with internal records; correct errors and ensure timely application of revenues/expenditures.
• Review timesheets for completeness and proper approvals; enter data into pay system or related software.
• Access account information to respond to routine inquiries; perform data entry and retrieval on computer systems.

Skills

clerical accounting

accounts payable

accounts receivable

spreadsheets

Education

High school diploma or equivalent

One college course in bookkeeping (semester)

Tools

Spreadsheet software

Mainframe terminal

Job description

This recruitment is for an Accounting Assistant 1. The eligible list will be used to fill current and future vacancies in various locations and agencies across the State of Nevada. Accounting Assistant 1s perform clerical accounting duties in support of a work unit or program in an assigned agency. Assignments are limited in variety, recurring and generally follow established routines.

Accounting Assistants must, as the majority of their duties, participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies, following State and agency accounting procedures in the areas of payroll, budgetary accounting, cash flow, revenues and expenditures. Incumbents prepare and process accounts receivable and payable documents; review accounting system reports for accuracy and make corrections such as coding to ensure compliance with clearly established guidelines; collect data for standard recurring reports or prepare internal ad hoc reports that combine historical data with Controller’s reports; and perform related duties as assigned.

PER EXECUTIVE ORDER 2026-001, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL December 31, 2026. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/

Graduation from high school or equivalent and one year of clerical experience, six months of which included duties such as accounts payable and/or accounts receivable and balancing accounts; and using computer spreadsheet to record, track and report data; OR graduation from high school or equivalent education supplemented by successful completion of a one-semester college course in bookkeeping and six months of clerical experience; OR an equivalent combination of education and experience as described above.

Positions at this level perform clerical accounting duties in support of a work unit or program in an assigned agency. Assignments are limited in variety, recurring and generally follow established routines. Incumbents may specialize in one function or they may perform several of the duties described below.

• Either manually or electronically, code and prepare voucher payable documents for a limited variety of general ledger groups and/or categories according to standard procedures; review accounting documents by comparing the data on the document with back-up information to substantiate claims; verify budget authority for expenditure, accuracy of billing claim and authorized signature; track and report on expenditures for assigned groups and/or categories within a budget.
• Receive payments over the counter or in the mail; match payment to receivable due; prepare a receipt; assign budgetary account code and post to revenue account; post payment to receivable account; prepare daily deposit; balance the money, journals and deposit forms against each other; and make deposits.
• Compare entries in the Controller’s reports to internal reports and original documentation to ensure revenues and expenditures are applied correctly and in a timely manner; correct errors found in the internal records; and refer errors found on the Controller’s report for correction.
• Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, compliance with policies, procedures and regulations and attachment of required documentation; discuss discrepancies with staff and/or supervisor and make corrections; batch and enter data into internal system and/or pay system or send out for entry.
• Access account information manually or on the computer to respond to routine inquiries from clients or vendors.
• Perform input and retrieval functions on a personal computer or mainframe terminal; manage information in the computer via spreadsheet, word processing or database computer programs to record, organize, track, report and verify financial information as required.
• Perform accounts receivable tasks; verify charges and bill the appropriate account to apprise debtor of the liability; assist in the collection of past due accounts by following prescribed procedures as assigned.
• Reconcile manual bank statements for agency or program; compare bank documentation regarding deposits, disbursements and balances to the agency records; identify exceptions and resolve routine problems.
• Balance account information; verify totals with back-up data and identify discrepancies in accounts; review account information and documentation; identify and refer adjustments and/or correct records.
• Generate standard, recurring reports from internal accounting records or ad hoc reports summarizing historical spending within requested parameters.

General knowledge of:

• clerical accounting and financial recordkeeping procedures
• the use of accounting codes for the distribution of funds for payroll, accounts receivable and accounts payable bookkeeping
• accounts payable and receivable procedures
• computer spreadsheets used for bookkeeping and accounts maintenance

Ability to:

• perform basic math calculations including addition, subtraction, multiplication and division of whole numbers, fractions, decimals and percentages
• review numerical data and documents to ensure accuracy and completeness
• operate a calculator by touch
• communicate and work cooperatively with co-workers, outside agencies and the public
• learn codes and coding procedures used in bookkeeping records
• use courtesy, tact and diplomacy when working with co-workers, outside agencies, vendors and the public
• work effectively with frequent interruptions and fluctuating workloads
• retrieve account information from a computer or manual bookkeeping system
• prioritize tasks to complete work in a timely manner
• work independently and follow through on structured assignments
• compose routine memoranda, letters and reports
• format a computer spreadsheet following instructions